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Documentation Specialist

WarHorse Gaming Omaha

6303 Q Street
Omaha, NE 68117

Casino
Managed By WarHorse Gaming Lincoln
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Full-Time

Summary

Documentation Specialist
Summary Description

Self-motivated individual to support HR department. Responsible for providing administrative support, managing office documents. Working with colleagues to ensure consistency of documentation practice across the company and subsidiaries. Works independently, highly organized and process oriented.

Essential Job Functions/Duties
  • Answers incoming telephone calls, screen calls and refers to proper HR staff for handling. Assists directly with routine inquires.
  • Examines employee files to answer inquiries and provide information for personnel requests.
  • Uploading employment data/documents into HRIS.
  • Ensure all I-9 Forms are completed correctly and follow up with HR representatives for compliance.
  • Assist with internal document audits.
  • Working with colleagues to ensure consistency of documentation practice.
  • Maintain strict confidentiality regarding sensitive materials that incumbent may come across.
  • Utilize the HRIS system maintaining appropriate up to date data on employee information and statistics.
  • Removing documents that are obsolete.
  • Tracking document storage requirements.
  • Using storage software and applications for electronic filing.
  • Adhering to regulatory requirements.
  • Proofreading for accuracy.
  • All other job-related duties as assigned by immediate supervisor
    • Job Specifications

    Education, experience, skills required, equipment used.

  • Associate degree (A.A.) in Human Resources or related field preferred, one (1) or more years related experience and/or training; or equivalent combination of education or experience.
  • Detail-oriented, self-motivated, and able to work in a deadline driven environment
  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Excellent communication skills, both written and verbal
  • Effectively present information one on one and small group situations to customers, clients, and other employees of the organization
  • Ability to prioritize workload, solve problems quickly and interact with others to achieve efficient, seamless workflow
  • The ability to communicate effectively and work collaboratively with staff members, clients, and external partners
  • The ability to effectively use standard business software such as Microsoft Word, PowerPoint, and Excel and to use the Internet for research and information-gathering.
    • Core Competencies
  • Communication.
  • Ethical Practice.
  • Global & Cultural Awareness.
  • HR Knowledge
  • Relationship Management
    • Travel Requirements

    Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

    Work Hours

    Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying-schedules to reflect the business needs of the property.

    Certification Requirements

    Ability to secure and maintain a Level 3 NE Gaming License required.

    Other Certifications? No

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

    However, Preference May Be Extended To Persons Of Indian Descent In Accordance With Applicable Laws.
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    Posted June 4, 2024

    WarHorse Gaming Omaha

    WarHorse Gaming is a division of Ho-Chunk, Inc., the award-winning economic development corporation of the Winnebago Tribe of Nebraska. WarHorse Gaming operates the WarHorse Casino in Lincoln (now open) as well as the WarHorse Casino, in Omaha. Both are in partnership with the Nebraska Horsemen’s Benevolent and Protective Association (HBPA). WarHorse Gaming will also operate WarHorse Casino in South Sioux City (opening TBD).

    WarHorse Sportsbook Omaha currently features simulcast racing, and in-person sports betting.

    WarHorse Omaha is excited to share our latest construction updates! Our high-end casino currently features over 400 slot machines, simulcast racing, and in-person sports betting. Our future casino will offer over 1,100 slots and nearly 30 table games.

    Our restaurant provides a quick service menu which includes burgers, chicken, wraps, breakfast items and other apps & finger foods.  We also feature a full-service bar. Non-alcoholic drinks are complimentary.

    We provide over 400 parking spots onsite, and a shuttle circling the lot to take customers from their car to and from the casino.

    Other Job Openings