Sales Administrative Assistant

Description

POSITION SUMMARY/ESSENTIAL FUNCTIONS:

The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment
• Refined verbal and written communication skills
• Previous administrative experience, preferably within a sales or hospitality environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Maintain Sales and Events calendar

Duties and Responsibilities

• Prepare and research sales proposals and agreements.
• Create and manage Excel Based spreadsheets and PowerPoint data presentations.
• Coordinate sales reports and maintain client correspondence.
• Manage calendars, schedule planning, and meeting preparations.
• Support sales team initiatives and ensure efficient information flow.
• Input group and individual reservations into hotel property management systems.
• Trace and follow up on group and individual billing.
• Prepare and distribute group resumes.
• Preparation for VIP guests as needed.
• Reconciliation of posting masters and accounting.

Various sales related duties as assigned.

Qualifications

Previous Administrative experience in Sales Hospitality environment a plus.

Behaviors

• Team Player: Works well as a member of a group (Preferred)
• Enthusiastic: Shows intense and eager enjoyment and interest (Preferred)
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well (Preferred)

Motivations

• Preferred

  Peer Recognition: Inspired to perform well by the praise of coworkers

• Preferred

  Goal Completion: Inspired to perform well by the completion of tasks

• Preferred

  Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

• Preferred

  Financial: Inspired to perform well by monetary reimbursement

• Preferred

  Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience

• Required

  1 years:

  Previous Administrative experience in Sales Hospitality environment a plus.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.