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Catering Coordinator

posted March 28, 2019

Halcyon - a hotel in Cherry Creek
Denver, CO
Catering Coordinator @ Halcyon a hotel in Cherry Creek
562861 l

About This Job

The Catering Coordinator organizes details for all aspects of event planning from the signing of a group contract forward across all of Halcyon food and beverage spaces.  

From the moment you step across the threshold at Halcyon, a hotel in Cherry Creek you immediately feel at home. Warm, welcoming, and extremely well thought out – we pride ourselves on being Cherry Creek’s living room and inviting locals and travelers alike to partake in our modern luxury lifestyle. Apply today - it’s a whole new world at HALCYON!

We seek to hire the best. Leaders of high character and humility with genuine passion and aptitude for hospitality. People who choose to be in hospitality because they have an open and generous nature and seek to make guests happy. We are a group of people who are proud of the work we do. Caring leaders, perfectionist chefs, intelligent creatives, generous hosts, meticulous operators, inspiring teachers, tireless doers, and all-around devotees of hospitality. We create value by empowering the team. We encourage our teams to stretch their thinking, move beyond their comfort zone and achieve their full potential. By providing a platform of support service, like the best in technology, finance resources, talent development, marketing and communication support, we allow them to focus on the heart of their business – hospitality and people. We are passionate about people and attract, develop and retain the best in hospitality.  We thoughtfully seek out and groom talent, both within our company and outside, by promoting from within, developing a culture of growth and learning and partnering with the local community.

At Makeready we create independent hotel, restaurant and retail brands. Each of our brands has a distinct point of view but they all share a common purpose: to inspire deeper connections with the world around them – city by city, person by person. Every Makeready experience embraces local culture, honors past and present, and invites curious guests to delve into the detail of their surroundings.

Job Duties and Responsibilities:


  • Ensuring effective communication both written (BEO’s, Daily Reports) and personal contact with all departments for the success of all events. 
  • Develop strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
  • Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Operations Briefing as needed, Resume Meeting, Daily Banquet Event Order Meeting, Marketing/ PR Meetings, Sales Meeting, Pre-Convention Meetings, Menu Tastings, and Planning Visits.
  • Act as liaison for all hotel department staff participating in the event delivery process.
  • Handle the communication of all events in coordination with banquet team. 
  • Answering and forwarding of telephone calls and taking messages.
  • Ordering and maintaining office supplies. 
  • Assisting with change sheets, miscellaneous debit charges, department mailings, etc. 
  • Ordering rental items, etc., from vendors
  • Submitting requests to reservations for sleeping rooms. 
  • Collating marketing packets and mailing as requested. Copying packets for coordination meetings. Updating departmental calendar. Creating inter-departmental communications as directed by Catering Director and Manager.
  • Keep Director of Catering, DOSM & GM promptly and fully informed of all problems or unusual matter so prompt corrective action can be taken where appropriate.
  • Assist Banquet/Outlet Department as required, particularly during large group movement
  • Assist with guest inquires within the Sales, Catering, Marketing and Conference Services Department, including assistance with high telephone volume and walk-in site inspections as needed. 
  • Assist with sales blitz & prospecting for new & existing client 

Sales & Catering System( Delphi)-  Key operator of Delphi for catering - ensuring menus/outlet spaces are accurate & making any necessary changes & catering budget/ pace are entered in the system.

  • Creating accounts, bookings and events 
  • Maintaining client mailing database
  • Creation of Banquet Event Orders 
  • Ensure the proper assignment of function space to include private dining, suites, banquet spaces, etc

Ad Hoc

  • Perform other tasks or projects as assigned by Director of Catering or DOSM. 
  • Provide input based on customer feedback in real time. 
  • Be fully versed in the facilities and capabilities of all possible event spaces within Halcyon.

About This Employer

Halcyon - a hotel in Cherry Creek

245 Columbine Street
Denver, CO 80206

(844) 442-5296

Managed by

Our Hotel

From our Kitchen Counter, where you’ll check in and probably want to stay awhile, to the truly unique Destination Amenities and Rooftop Pool Deck—Halcyon is unhooked from the ordinary in all the best ways.

Halcyon is the ultimate non-hotel situated in the heart of Denver’s Cherry Creek North neighborhood. Our 154 rooms blur the lines between hotel and gracious home with considered comfort, attention to detail, and an impressive collection of art. 

  • Established: 2016
  • Accommodations: 154 Rooms, 11 Suites
  • Meeting & Event Space: 6,500 sq. ft., featuring the Halcyon Ballroom with floor-to-ceiling windows
  • Amenities: Rooftop Pool and Hot Tub, Kitchen Counter, Gear Garage, Fitness Center
  • Dining: Departure Restaurant + Lounge, Departure, Quality Italian
  • Shopping: Cherry Creek North & Cherry Creek Shopping Center

Benefits Include:

Free EcoPass

Access to our fitness center

Hotel discounts

Healthcare-Medical, dental, Vistion

401K Match

Paid time off