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Administrative Assistant

posted June 10, 2019

Doubletree Resort by Hilton Penang
Penang, Batu Ferringhi, Malaysia
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434633 l

About This Job

Description

The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.



What will I be doing?

An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:

  • Opens incoming mail, dates stamps and distributes accordingly
  • Sends outgoing mail, both interoffice and outside of the hotel
  • Routes mail, faxes and other printed matter
  • Prepares and types correspondence and fairly complex numerical/financial reports, as directed
  • Prepares correspondence on behalf of management
  • Duplicates, copies and distributes and mails material for the department/office
  • Orders and maintains office supplies and equipment
  • Maintains files and equipment in an orderly and professional manner
  • Uses the property's email system and maintains their email box, as is policy
  • Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
  • Appropriate business use of telephone and voice email system
  • Greets internal and external customers in a friendly and professional manner
  • Announces visitors and/or handles requests, as appropriate

Requirements

What are we looking for?

An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

  • Excellent verbal and written communication skills
  • Excellent administration and IT skills
  • Committed to delivering a high level of customer service, both internally and externally
  • Flexibility to respond to a range of different work situations
  • Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

  • Previous administrative experience in a fast paced environment


What will it be like to work for Hilton?


Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!








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About This Employer

Doubletree Resort by Hilton Penang

Miami Beach
Penang, Batu Ferringhi 11100
Malaysia

318 Room Resort

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Opening Soon

The existing hotel building will undergo an extensive renovation before joining Hilton's brand. The 318-room property will officially open next year. 

Set into a hillside, DoubleTree Resort by Hilton Penang will feature 318 rooms and suites, each with its own balcony. Most of the rooms and suites will offer impressive views of the sea. The resort will have three restaurant and bar options including an all-day dining outlet, a lobby bar and a café. DoubleTree Resort by Hilton Penang will have meetings and events facilities including a ballroom and four function spaces covering an area of more than 1,300 square meters. Other facilities include a gym, an outdoor pool and children’s recreational area.