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Guest Services Supervisor

posted September 6, 2019

Aloft Chicago Mag Mile
Chicago, IL
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737326 l

About This Job

GUEST SERVICES SUPERVISOR JOB DESCRIPTION

DEPARTMENT: Guest Services

REPORTS TO: Front Office Manager


JOB SUMMARY

The Guest Services Supervisor is responsible for assisting the Guest Services Manager while providing attentive, courteous, and efficient service to all guests, prior to arrival and throughout their stay. He/she is also responsible for maximizing room revenue and occupancy.


QUALIFICATION STANDARDS

Education & Experience:

  • At least 2 to 3 years of progressive experience in a hotel or a related field required. High School diploma or equivalent required.
  • College course work in related field helpful.
  • Previous supervisory responsibility preferred.
  • Must have a valid driver's license for the applicable state.

Physical requirements:

  • Flexible and long hours sometimes required.
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Ability to stand during entire shift.

Mental requirements:

  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must be able to work well in stressful, high pressure situations, including ability to handle guest objections and disputes to satisfactory results.
  • Must be able to show initiative in job performance, including anticipating what needs to be done before it becomes a necessity.
  • Must maintain composure and objectivity under pressure.
  • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data, and basic arithmetic functions.

 

DUTIES & FUNCTIONS

Essential:

  • Approach all encounters with guests and employees in a friendly, service oriented manner.
  • Maintain regular attendance in compliance with Aloft Mag Mile standards, as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working.
  • Comply at all times with Aloft Mag Mile  standards and regulations to encourage safe and efficient hotel operations.
  • Maintain a friendly and warm demeanor at all times.
  • Set the standard for guest relations at the Front Desk.
  • Obtain all necessary information when taking room reservations.
  • Monitor all V.I.P. and special guest requests.
  • Fully comprehend and execute all relevant phases of the front desk computer system.
  • Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
  • Be aware of all rates, packages, and promotions currently underway.
  • Be familiar with all in-house groups.
  • Be aware of all closed out and restricted dates.
  • Follow and enforce all Aloft Mag Mile hotel credit policies.
  • Be able to perform all duties of Guest Services Agent.
  • Be able to complete and ensure that a proper bucket check, room rate verification report, and housekeeping report have been accurately done and filed.
  • Establish and maintain good communications and teamwork with fellow employees and other departments within the hotel (set example for other employees, be the team leader).
  • Assist the G.S.M. in ensuring that employees are following and maintaining Aloft Mag Mile standards (i.e., answering phones, call-backs to guests, guest request log).
  • Have knowledge of and assist in all emergency procedures as required.
  • Oversee and ensure that all guests are checked in/out in a friendly, efficient and courteous manner.
  • Be able to perform, complete and ensure that all tasks and duties on the shift checklist are completed in a timely and efficient manner.
  • Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and all other employees.

Marginal:

  • Ensure the maximization of room revenue through Rooms Merchandising.
  • Answer all guest inquiries in a timely and professional nature.
  • Be involved in departmental meeting, planning and execution.
  • Help maintain productivity levels at or above budgeted standards.
  • Perform any other duty as required by management.
  • Assist in training of new hires and current employees on a regular basis.
  • Attend meetings as required by management.
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About This Employer

Aloft Chicago Mag Mile

243 East Ontario
Chicago, IL 60611

(312) 429-6600

337 Room Hotel

www.marriott.com

Our Hotel

Aloft Mag Mile embodies artistic roots, built on the former site of Chicago’s Contemporary Museum of Art, to help travelers “color outside the lines” of other more traditional hotels. Aloft Mag Mile offers easy breezy access to the entire area but is light-years from tradition. Abuzz with the energy of discovery and interaction, this bold new lodging alternative is just steps from Chicago’s Navy Pier, the Revitalized Riverfront, and famous Magnificent Mile - the shopping, cultural, and professional hub of Chicago. Aloft Chicago Mag Mile is a vibrant new hotel that moves to the beat of its guests. Travelers can walk through Chicago’s architectural heritage, world-class shopping, spectacular nightlife and entertainment—all part of the Mag Mile experience.