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Conference Setup Crew

posted January 6, 2020

Loudermilk Conference Center
Atlanta, GA
705250 l

About This Job


The Conference Setup Crew is responsible for the setup and breakdown of furniture and other conference materials within the conference rooms of a Conference Center.

  • Maintain complete knowledge of: a) Daily scheduled group functions, times, locations, amount of people. b) Location of all Hotel function space and names of rooms. c) All styles of meeting and Banquet room settings. d) Correct maintenance and use of equipment. e) All Departmental/Hotel policies and procedures. f) All safety guidelines.
  • Use correct cleaning chemicals for designated items/surfaces, according to OSHA regulations and hotel requirements.
  • Review assignment sheets with Supervisor; update completed assignments.
  • Check with Supervisor throughout shift for additional assignments.
  • Retrieve clean linen and skirting from Laundry and stock in storage areas.
  • Stock and organize supply carts with designated materials and equipment.
  • Transport to assigned function area.
  • Inspect set rooms for cleanliness and agreement to group requirements; rectify any deficiencies.
  • Inspect cleanliness and working condition of all equipment and supplies to be set up in function area; rectify any deficiencies.
  • Set up rooms and function areas with designated tables, chairs, staging, dance floor, flipcharts, easels, blackboards and other equipment as specified by group requirements and in accordance with departmental standards.
  • Set up table linens, skirting and tabletop items (water pitchers, ashtrays, glasses, etc.) as specified by group and in accordance with departmental standards.
  • Refresh rooms as scheduled, following departmental standards.
  • Breakdown function areas as scheduled in accordance to departmental procedures.
  • Store all reusable goods and return equipment to specified storage areas.
  • Turn over any lost and found items to Supervisor.
  • Clean and sanitize glassware in glass wash machine according to machine specifications and departmental standards.
  • Use designated chemicals, supplies and equipment to clean various floor surfaces (mops, vacuums, buffers, shampoo machine, etc.).
  • Maintain cleanliness and organization of closets; remove trash, wipe down shelves/counters; sweep and wax floor; remove non-floor closet items and transport to proper storage areas.
  • Clean designated areas with proper chemicals, tools and equipment. Ensure that nothing is stored in unauthorized areas.
  • Transport any food and beverage trays/items in public areas to service areas.
  • Check under furniture for debris and remove if present; reposition furniture to correct floor plan.
  • Inspect condition of all furniture for tears, rips and stains and report damages to Supervisor.
  • Dust and polish all woodwork.
  • Remove all dust, debris and foreign particles from upholstered furniture, including crevices and under cushions.
  • Dust pictures, frames, mirrors, fire extinguisher boxes, exit signs and air vents.
  • Clean all lamps, light fixtures and light switches; check for proper working condition and rectify any deficiencies.
  • Remove dust, spots and smears from house/public phones and reposition properly. Replace soiled/damaged phone books.
  • Remove tape and debris from walls/ceilings; clean according to procedures.
  • Inspect condition of planters and plants; remove debris and polish planters.
  • Remove dust, dirt, marks and fingerprints from doors and door frames.
  • Remove stains, scuff marks and dust from baseboards, ledges and corners.
  • Polish all brass surfaces to a high gloss.
  • Empty trash containers, ashtrays and ash urns in public areas into proper containers for recycling.
  • Empty vacuum cleaner bags, replace and clean machines. Return soiled linens/skirting to Laundry.
  • Accommodate guest requests for additions/changes to scheduled arrangements courteously and in accordance with departmental standards.
  • Deliver client packages/boxes of materials as assigned to/from scheduled function area.
  • Report any damages, maintenance problems or safety hazards to the Supervisor.
  • Complete assigned side duties following departmental procedures.

Education & Experience:

High school graduate or equivalent vocational training certificate. Previous experience in similar position in the Hospitality industry. Knowledge of various room set-ups and standard equipment involved. Knowledge of proper chemical handling and cleaning techniques. Adhere to timelines in completion of set-ups. Adapt to priority changes of work flow or requirements. Previous guest relations training.

Must have good understanding of the English Language. Compute basic arithmetic. Provide excellent customer service and maintain a professional demeanor.

Ability to:

  • perform job functions with attention to detail, speed and accuracy. 
  • prioritize and organize. 
  • be a clear thinker, remaining calm and resolving problems using good judgment. 
  • follow directions thoroughly. 
  • understand guest's service needs.
  • work cohesively with co-workers as part of a team.
  • work with minimal supervision.
  • maintain confidentiality of guest information and pertinent hotel data.
EEO/AA Employer DisclosureCrestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender identity, or disability status.

About This Employer

Loudermilk Conference Center

40 Courtland Street NE
Atlanta, GA 30303

(404) 507-1690

52 Room Conference Center

About Us

The place is Atlanta’s Loudermilk Conference Center. The time is now. Your personal event manager will collaborate with you to produce an intimate, comfortable, delicious and technically flawless event, while developing a connection that will form the basis of a solid long-term relationship.

Meeting Space

Our flexible meeting and event spaces  can accommodate groups up to 500 people. We have a lobby/exhibit hall, large ballroom, amphitheater and boardroom, all with built-in technology and WiFi.


We get rave reviews for the delicious and healthy food we serve for breakfast, lunch, dinner and snacks. Meals can include vegetarian, vegan and gluten free options.


Our Audio Visual and WiFi services get high marks for meeting the technology needs of several tech conferences with up to 500 attendees. This is not easy to do but we nail it.