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Sales & Group Coordinator

posted November 12, 2019

Anaheim Portofino Inn & Suites
Anaheim, CA
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About This Job

JOB TITLE:   Sales & Group Coordinator

REPORTS TO: Director of Group Sales

FLSA DESIGNATION:  Non-Exempt

BASIC PURPOSE: To support sales and reservations functions for the hotel. Review key performance indicators and data analysis; efficiently maintain current sales systems, applications and sales databases.

ORGANIZATIONAL SCOPESupports sales, reservations and revenue management team with systems expertise, report generation and data analysis.  Interfaces with corporate IT/Sales Systems team members and other internal external resources & vendors.  This position has no direct reports.

ESSENTIAL FUNCTIONS:

Sales system monitoring, maintenance and standards compliance.Ensures accuracy of daily input in current sales system, compliance with established IHR operating procedures and provides overall support/coordination with IT and software/application provider (internal and external resources) for system troubleshooting and upkeep.(30%) Manages guest reservations, coordinating group details and ensuring rate guidelines are followed and customer service expectations are met. (30%) Creates, analyzes and issues specialized and customized reports and documents from sales systems and other collective materials to include, but not limited to, productivity tracking, definite and tentative booking records, room block/pick up management, incentive plan management, administration, forecasts and ad hoc requests. (20%) Lead administration to include but not limited to managing the distribution and disposition of incoming leads from all sources, compiling lead status information and communication with Directors/managers on disposition through reports and direct communication. (10%)

 SUPPORTIVE FUNCTIONS:

1)  Perform special projects and other responsibilities as assigned.  Participate in task forces and committees as requested. (5%)

2)   Typing, filing, copying, faxing and distribution. (5%)

Knowledge and Skills:

Education:     Four year college education or equivalent preferred.  High school diploma or equivalent required.

Experience:   One year hotel experience preferred.  One to two years of employment in a related position with this company or other organizations.

Skills and Abilities:

  • Ability to read, write and speak the English Language.Good grammar and spelling skills
  • Ability to perform critical analysis
  • Must possess strong knowledge and skill with computer hardware, software and related business applications
  • Ability to work effectively both independently and as a team
  • Ability to manage multiple projects, meet and work effectively under time and resource constraints and meet deadlines
  • Ability to maintain a high level of enthusiasm and professionalism
  • Be a team player, creative, innovative, flexible and self motivated

No. of employees supervised: N/A

Travel required:            N/A

Hours Required:            40 – 50 hours weekly

Interstate Hotels & Resorts is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Click here and here to navigate to the “EEO is the Law” poster and supplement.

If you need accommodation for any part of the employment process because of a medical condition or disability, please call (703) 387-3888 or email ADA.Assistance@interstatehotels.com with the nature of your accommodation request and include the Hotel location and title of the job opening. Please allow one (1) business day for a reply.

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About This Employer

Anaheim Portofino Inn & Suites

1831 South Harbor Boulevard
Anaheim, CA 92802

(714) 782-7600

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Our Hotel

Anaheim Portofino Inn & Suites is more comfortable than ever with spacious designs, and several room types to choose from including kids suites, king suites, and affordable deluxe guest rooms. Guests can experience our spacious rooms and take advantage of our everyday low rates and exceptional location – right next door to Disneyland!

WITHIN MINUTES WALKING DISTANCE FROM DISNEY

Our unique Anaheim hotel near Disneyland® Resort has been recognized as "The Most Beautiful Hotel in Anaheim" and is the top choice for guests visiting Disneyland® Park, Disney California Adventure Park® and Anaheim Convention Center.