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Executive Assistant to the President of Heritage Real Estate Company LLC

posted November 15, 2019

Heritage Hotels and Resorts
Albuquerque, NM
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506595 l

About This Job

Heritage Real Estate Company LLC was recently formed to take responsibility in January 2020 for the management of over 1,000,000 square feet of Class A office, retail, and warehouse properties located in New Mexico, all under common ownership, and to provide related design and development services. Join this dynamic in-house team of seasoned professionals in managing the highest quality office buildings and unique retail properties in New Mexico, including Albuquerque Plaza, One Park Square, Two Park Square, and the Sawmill Market, which is currently under construction.

Position Purpose: Reporting directly to the President of the Heritage Real Estate Company LLC, the Executive Assistant provides executive support. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to Investors, Bankers and the Heritage Real Estate Executive Team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Duties and Functions/Responsibilities/Tasks:

  • Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense & credit card reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office.
  • Communicates directly, and on behalf of the President, with Investors, Bankers, Leadership Team, Associates and others, on matters related to the Office of the President.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with the Leadership Team.
  • Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Prepares power point presentations.
  • Prepares and maintains excel spreadsheets.
  • Prepare and maintain neat, well-organized files.
  • Other duties as assigned.

Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail,
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Bachelors Degree and 5 Years’ Experience in the real estate and property management industry preferred but not required.
  • Excellent oral and written communication skills.
  • Pleasant telephone manner.

Supervisory Responsibilities: None initially, but may oversee other administrative staff in the future.

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About This Employer

Heritage Hotels and Resorts

201 3rd Street NW, Suite 1140
Albuquerque, NM 87102

(505) 836-6700

Management Company

www.hhandr.com

About Us

Heritage Hotels & Resorts, Inc. offers guests an authentic Southwestern experience in New Mexico’s best tourist destinations. Each of our hotels and resorts in New Mexico celebrates the rich, multi-cultural heritage of the Southwestern United States, drawing from our unique blend of Native American, Mexican, Spanish and American Western cultural and historical influences. Through our architecture, interior design, original artwork, landscaping, entertainment, and cuisine, Heritage Hotels & Resorts provides guests with an authentic, cultural experience in Santa Fe, Albuquerque, Taos and Las Cruces.

Many of our New Mexico hotels feature historically significant pieces of art, are pet friendly and offer the best family vacation destinations in the country. We’re extremely proud of our heritage and the way in which our New Mexico resorts and hotels offer lodging options for guests.