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Administrative Assistant

posted February 10, 2020

Hilton
McLean, VA
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578011 l

About This Job

Description

Hilton Supply Management (HSM) is the largest global hospitality focused organization that supports our brands, owners and operators. With 6 billion dollars of spend influence and over 2000 suppliers, this function has transformed the way supply chain and procurement adds value to the hospitality industry. HSM is a strong partner to all our brands, helping influence and drive programs with unique and distinctive products and services. HSM is proud of its diverse and talented team members around the world that also give back to the community by supporting aggressive sustainability, supplier diversity and responsible sourcing goals.


What will I be doing?

As the Administrative Assistant for the Hilton Supply Management team, you will lead all administrative tasks in support of two senior executives. If you are detail oriented, organized and enjoy multi-tasking, then this is the role for you. You will be responsible for calendar management, domestic and international travel itineraries, and meeting and event planning.



We believe Hospitality is not just a job; it is a journey of self-discovery, growth, community and cultures. Our Administrative professionals deliver extraordinary experiences to their executives, peers, and team members. Can you keep things confidential? Your leader is highly visible with daily interaction to the C suite; confidentiality is key. Successful assistants are efficient, inventive, good problem solvers and organized. You will assure a steady completion of workload in a timely manner to achieve success.



More specifically, you will:

  • Thoughtfully route calls and emails to appropriate Team Members on behalf of the executives.
  • Prepare business letters, agendas, and presentations, typically using Microsoft Office.
  • Build partnerships with internal departments to resolve day-to-day administrative challenges.
  • Implement and monitor programs as directed by management, and see the programs through to completion.
  • Handle inventory of assets and supplies for current Team Members and assist with onboarding new Team Members.
  • Contribute to all aspects of administrative management, directory maintenance, logistics, equipment and storage.
  • Schedule and handle all meetings, interviews, events and other similar activities for the executive and performing multifaceted general office support.
  • Assist in the preparation of regularly scheduled reports to include submitting and reconciling expense reports.
  • Solve problems effectively and creatively while maintaining a high level of professionalism and integrity.

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the Company.


Requirements

What are we looking for?

We believe the success in this role will demonstrate itself through the following attributes and skills:

  • Excellent written and verbal communication skills
  • Excellent time management and organizational skills
  • Experience working in a professional environment and supporting executive level staff
  • Strong problem-solving skills and solution-oriented character
  • Ability to prioritize multiple projects simultaneously

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

  • Two (2) years of administrative experience
  • Experience with Microsoft Office Suite, including Outlook, Excel and PowerPoint

It would be helpful in this position for you to demonstrate the following capabilities and distinctions:

  • BA/BS Bachelor's Degree
  • Experience using Concur travel and expense system
What will it be like to work for Hilton?


Hilton is the world’s leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities, and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!






EOE/AA/Disabled/Veterans

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About This Employer

Hilton

7930 Jones Branch Drive, Suite 1100
McLean, VA 22102

(703) 883-1000

Corporate Office

www.hilton.com

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About Hilton

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 4,900 properties with over 800,000 rooms in 104 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.

We believe Hospitality isn’t just a job; it’s a journey of self-discovery, growth, community and cultures. Our Team Members are extraordinary professionals who work together to deliver exceptional experiences for all who walk through our doors. As we continue to grow and innovate, our Vision “to fill the earth with the light and warmth of hospitality” has never faltered. We are more than a room for the night. We create heartfelt experiences for Guests, meaningful opportunities for Team Members, and a positive impact in our Communities.

We’re always on the lookout for executives, management, hotel operations, call center/reservationists, and students and graduates interested in joining any of the Hilton brands:

  • Hilton Hotels & Resorts
  • Waldorf Astoria Hotels & Resorts
  • Conrad Hotels & Resorts
  • Canopy by Hilton
  • Curio – A Collection by Hilton
  • Doubletree by Hilton
  • Embassy Suites by Hilton
  • Hilton Garden Inn
  • Hampton by Hilton
  • Homewood Suites by Hilton
  • Home2 Suites by Hilton
  • Hilton Grand Vacations
  • Tru by Hilton
  • Tapestry Collection by Hilton

If you appreciate the impact global travel can have on the world and know how to offer an exceptional hospitality experience, you may be just the person we are looking for to work as a Hilton Team Member.