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Coordinator

Posted August 1, 2020

Sodexo USA
Gaithersburg, MD
Position located in Johnson City, TN
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About This Job

  • The Catering Coordinator reports to the Operations Manager and General Manager and works closely with the Executive Chef, catering team, culinary team, marketing team, and supervisors to coordinate the day to day management of Presidential, Board of Trustees and other VIP operations.
  • This position has primary event execution responsibilities for all Presidential, Board of Trustees and other VIP catering events, VIP concessions and VIP conference services operations.
  • Supports other catering events per direction of Operations Manager & General Manager.
  • Oversight of all the sales process for VIP catering and/or summer conference service events. Works with Catering Manager 2, client and customers to design events.
  • The Catering Coordinator supports the department with pricing, menu costing, and billing of  events as needed. Works with clients/customers to arrange and follow through on all catering details and to ensure all special requests are met.
  • Ensures all HACCP safety protocols are strictly followed by all employees for VIP events. Establishes operating standards, implements and communicates quality improvements to employees. Meets deadlines and deliverables. Demonstrates eagerness, enthusiasm, optimism, passion, and integrity on the job.
  • Oversight of Sodexo resources, recipes, systems and use of catering programs (Catertrax) to direct daily catering events including; food production, inventory, product deliveries, invoices, and procurement operations.
  • Establishes and maintains a safe work environment including both food and physical safety in order to comply with all regulatory and Sodexo standards in various environments. Drives the Zero Harm mindset.
  • Complies with budget requirements by controlling costs (i.e. labor, inventory, equipment, materials) and adjusting when necessary
  • Supervises employees by delegating, assigning and prioritizing activities, and monitoring operating standards.

The Coordinator will effectively serve as a point of contact for events such as caterings, reservations, bookings and other services. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

General Responsibilities:

  • Serves as a point of contact for reservations, bookings, equipment, catering and other suchservices.
  • Communicates to internal and external clients.
  • Performs some administrative tasks such as arranging meetings, developing agendas andpreparing progress reports.
  • Coordinates logistics, setup/knockdown and on-site problem resolution.
  • May assist in daily coordination of projects, including preparing and maintaining project plans,budgets and staffing requirements.
  • Tracks progress and identifies/resolves obstacles.
  • Complies with all company safety and risk management policies and procedures.
  • Participates in regular safety meetings, safety training and hazard assessments.
  • Reports all accidents and injuries in a timely manner.
  • Attends training programs (classroom and virtual) as designated.
  • May perform other duties and responsibilities as assigned.
  • Willingness to be open to learning and growing.
  • Maturity of judgment and behavior.
  • Maintains high standards for work areas and appearance.
  • Maintains a positive attitude.
  • Ability to work a flexible schedule helpful.
  • Must comply with any dress code requirements.
  • Must be able to work nights, weekends and some holidays.
  • Attends work and shows up for scheduled shift on time with satisfactory regularity.

Experience/Knowledge:

  • High School diploma, GED, or equivalent experience preferred.
  • 0 to 2 years related experience.

Skills/Aptitude:

  • Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
  • Ability to maintain a positive attitude.
  • Ability to communicate with co-workers and other departments with professionalism and respect.
  • Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
  • Must have basic phone and computer skills (email, texting, etc.).
  • Good attention to detail.
  • Ability to work well under pressure.
  • Excellent oral and written communication skills.
  • Excellent management and organizational skills.
  • Ability to work well alone and in a team.

Physical Requirements:

  • Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
  • Significant walking or other means of mobility.
  • Ability to work in a standing position for long periods of time (up to 8 hours).
  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.

Working Conditions (may add additional conditions specific to defined work location):

  • Generally in an indoor setting; however, may supervise outside activities and events.
  • Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
  • While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
  • The noise level in the work environment is usually moderate to loud.

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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About this Employer

Sodexo USA

9801 Washingtonian Boulevard
Gaithersburg, MD 20878

(800) 763-3946

Corporate Headquarters

www.sodexo.jobs

Making Every Day a Better Day

Improving quality of life has been our mission for over 50 years. And this commitment starts with you. We strive to enhance and simplify your daily life, while offering you the best working environment wherever you are, whatever you do.