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Administrative Assistant-Finance

Posted June 22, 2020

Vespera on Ocean- Autograph Collection Hotel
Pismo Beach, CA
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About This Job

Job Summary

Performs all basic administrative functions in the Finance department and responsible for ensuring the efficient operation in accordance with Aimbridge Hospitality standards.

Responsibilities

QUALIFICATIONS:

  • College course work in related field helpful.
  • Experience in a hotel or a related field preferred.
  • High School diploma or equivalent required.
  • Ability to type 55 wpm
  • Proficient with Microsoft operating systems
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must work well in stressful high pressure situations.
  • Must maintain composure and objectivity under pressure.
  • Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by coworkers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.

RESPONSIBILITIES:

  • Approach all encounters with guests and employees in an attentive friendly courteous and service-oriented manner.
  • Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel. Possible weekends and Holidays based on business demands.
  • Maintain high standards of personal appearance and grooming which include compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards).
  • Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
  • Be familiar with all Aimbridge Hospitality policies and house rules.
  • Answer all incoming telephone calls.
  • Keep all files updated and organized.
  • Order materials and supplies as necessary.
  • Collect and distribute department mail.
  • Type purchase orders.
  • Log and maintain records of purchase orders.
  • Dispatch work orders.
  • Process and file all log sheets.
  • Participate in all department inventories.
  • Participate in departmental payroll processing.
  • Attend meetings as necessary and take minutes as required.
  • Ensure employees are at all times attentive friendly helpful and courteous to all guests managers and fellow employees.
  • Any other duties as required.
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About this Employer

Vespera on Ocean- Autograph Collection Hotel

147 Stimson Avenue
Pismo Beach, CA 93449

124 Room Hotel

www.vesperapismobeach.com

Your Place On The Beach

Embodying an upscale beach house-inspired design, Vespera on Ocean offers a fun, active, and stylish escape for guests to relax, unwind, and enjoy the best of Pismo Beach. The perfect hub for adventure and excitement we offer a unique blend of East Coast charm with West Coast sensibilities. Designed for the active traveler we provide guests an array of on-site luxuries and activities, including a one-of-a-kind outdoor space featuring a sparkling pool and spa, bar, and event lawn with fire pits. Rooms include elegant interiors, oversized bathrooms, large windows and private balconies overlooking the Pacific Ocean. Whether you are simply traveling through or staying with us, Vespera on Ocean invites you to experience a taste of beach living.