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Executive / Purchasing Assistant

Posted September 15, 2020

Heritage Hotels and Resorts
Albuquerque, NM
NM Safe Certified Hotelier, Inspiring Our Communities, & Celebrating Local Artisans

About This Job

At Heritage Hotels & Resorts Inc, we strive to create an environment where the skills and creativity of our employees can flourish and will be recognized and rewarded.  More importantly, employees at Heritage know that their work in preserving and advancing the state’s cultural heritage will benefit mankind now and in the future.

Position Description: The Executive / Purchasing Assistant will provide executive support & purchasing assistance to the Vice President of Quality & Purchasing. In general the position will be responsible for, purchasing/organizing for general management of many items needed at properties and interpersonal relations and coordination for the Vice President. 

Supervisory Responsibilities: None

Essential Duties and Functions/Responsibilities/Tasks:

  • Works under the direction of the Vice President of Quality and Purchasing.
  • Maintain positivity and professionalism with guests, team members, and external partners.
  • Maintaining accurate and complete records and participate in audits and reconciliations as needed.
  • Act at many points as the point of contact for the Vice President and the department between the executive committee, employees, guests, and other external partners.
  • Prepare reports and presentations. This may require reading, researching, and routing correspondence; drafting letters, memos, emails, and documents; collecting and analyzing information and initiating telecommunications.
  • Make travel and accommodation arrangements.
  • Exercise discretion and confidentiality with sensitive information.
  • Providing ordering of supplies in a organized and timely fashion.
  • Purchasing duties of receiving, organizing, rotating product, and stock tracking.
  • Other duties as assigned consistent with the functions of this position as needed at the property.


  • Experience in purchasing department in a large multi-property company a plus.
  • Previous experience as an administrative or executive assistant preferred.
  • High competency in MS Office suite, and tracking software.
  • Excellent verbal and written communication.
  • Experience with purchasing and receiving practices.
  • Strong analytical skills and high-level attention to detail.
  • Highly Organized and willing to travel if needed.
  • Ability to work in a fast-paced environment for 8 hours or more, including walking and standing.
  • Ability to work a flexible schedule, including long hours, nights, weekends, and holidays.

Heritage Hotels & Resorts Inc. is an Equal Opportunity Employer and does E-Verify. 

compensation: starts at 40k


About this Employer

Heritage Hotels and Resorts

201 3rd Street NW, Suite 1140
Albuquerque, NM 87102

(505) 836-6700

Management Company

About Us

Heritage Hotels & Resorts, Inc. offers guests an authentic Southwestern experience in New Mexico’s best tourist destinations. Each of our hotels and resorts in New Mexico celebrates the rich, multi-cultural heritage of the Southwestern United States, drawing from our unique blend of Native American, Mexican, Spanish and American Western cultural and historical influences. Through our architecture, interior design, original artwork, landscaping, entertainment, and cuisine, Heritage Hotels & Resorts provides guests with an authentic, cultural experience in Santa Fe, Albuquerque, Taos and Las Cruces.

Many of our New Mexico hotels feature historically significant pieces of art, are pet friendly and offer the best family vacation destinations in the country. We’re extremely proud of our heritage and the way in which our New Mexico resorts and hotels offer lodging options for guests.