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Human Resources Coordinator

Posted January 4, 2021

Schulte Hospitality Group
Louisville, KY
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About This Job

Position Purpose:

The Human Resources Coordinator aids and facilitates human resources processes at the Corporate Office and all business locations. The role provides administrative support to the human resources function as needed, including Corporate Onboarding, candidate pre-screens, file maintenance, specials projects and employee inquiries.

Essential functions and Responsibilities:

  • Function as a project manager for organization-wide HR initiatives such as data audits and new process implementations.
  • Oversee the organization’s WOTC process and champion WOTC compliance.
  • Maintain job descriptions for all positions.
  • Create, implement and maintain various data integrity validations processes.
  • Assists with the recruitment process including posting open positions, conducting phone screens and coordinating candidate interviews at the Corporate Office.
  • Provides customer service to employees by responding to and delegating inquiries that come through the Corporate HR phone line and email inbox.
  • Responsible for new hire onboarding for all Corporate staff; including offer letter preparation, ordering drug and background screens, processing the new hire through HRIS, first day orientation and new hire paperwork.
  • Responsible for completion and maintenance of electronic I9’s and Everify process.
  • Responsible for file maintenance of Corporate employees, ensuring that required documents are kept within the document cloud.
  • Assists with the termination process, ensuring that all supporting documentation is uploaded to the employee’s file.
  • Assist with the acquisition and transition processes including preparing transition materials, reviewing acquisitions data and identifying outstanding items, and responding to acquisitions data requests.
  • Prepares yearly and newly acquired property orders for all-in-one labor law posters.
  • Assist with processing new hire associates acquired through transitions including processing them through the HRIS, completing and uploading new hire paperwork, ordering drug and background screens, and drafting and presenting offer letters.
  • Assist with processing unemployment claims and wage audits.
  • Actively participates in HR meetings and assists with tracking of monthly HR objectives and team schedules.
  • Assists with property divestiture process including separation memo preparation and assisting with data requests.
  • Assists and prepares companywide communications as requested.
  • Makes photocopies, scans, mails and emails documents as requested. Performs other clerical duties as needed.
  • Performs other duties as required.

EDUCATION AND EXPERIENCE:

  • 2 years’ experience in Human Resources administrator role.
  • High proficiency with Microsoft Office including Outlook, Excel, PowerPoint and Word.
  • Excellent verbal and written communication skills.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to learn quickly.
  • Must be able to work with Outlook, Excel, and PowerPoint.
  • Ability to maintain confidentiality with available data.
  • HR Systems experience, ADP Vantage preferred.
  • Must have strong human relations skills and be able to interact with a variety of constituency groups and executive leadership; utilize an empowering, participative style along with the ability to listen and consider views of others. 
  • Possess the ability to handle a wide variety of responsibilities with little supervision in a fast-paced environment.
  • Good organizational and time management skills.
  • Ability to exercise good judgment and discretion.
  • Good oral and written communication skills.
  • Ability to work well with diverse personalities.
  • Ability to blend initiative-taking with teamwork and direction.
  • Creative problem solving skills and critical thinking skills.

Job Competencies:

  • Attention to DetailFollows established guidelines and procedures to ensure accuracy; gets work right despite pressing deadlines; concentrates on routine work details and organizes and maintains a system of records; is alert and aware of surroundings and carefully monitors technical equipment or processes.
  • Commitment to Task:  Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
  • Communication Skills:  Presents ideas, concepts, and information effectively and clearly through the spoken word; actively listens; communicates comfortably with various audiences; responds effectively to questions.
  • Critical Thinking:  Defines and resolves a situation or problem by analyzing issues involved, weighing options, and evaluating alternatives; maintains objective attitude; approaches situations and problems systematically; uses observation, experience, reflection, and/or reasoning to drive business forward.
  • Flexibility:  Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
  • Influencing Others:  Convinces and persuades others in either positive or negative circumstances to accomplish goals and objectives; modifies presentations to suit a particular audience; responds to objections successfully; uses tact when expressing ideas or opinions.
  • Initiative:  Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a “can-do” attitude.
  • Managing Execution:  Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals. 
  • Relationship ManagementInitiates and develops relationships with others; demonstrates credibility; confronts conflict quickly and professionally; inspires confidence in others.
  • Teamwork:  Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team’s decisions; contributes to the team’s efforts.
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About this Employer

Schulte Hospitality Group

2000 High Wickham Place
Suite 300
Louisville, KY 40245

(502) 489-3737

Corporate Office

www.schultehotels.com

OUR STORY

Schulte Hospitality Group was formed by several generations of experienced and quality innkeepers who had a passion for the business and the drive and fortitude sought by many owners. We have assembled an experienced team with talents encompassing all aspects of hospitality that has meant measured success for our clients, loyalty and pride from our employees and recognition in the industry.

SOCIAL RESPONSIBILITY

COMMUNITY INVOLVEMENT

We strongly believe that all of our hotels must be active in their local communities. Our team members participate in various community projects and with charitable organizations, organized at both the property and corporate levels. At the corporate office, we support several organizations that help those in need in order to build a better community.

ENVIRONMENTAL RESPONSIBILITY

Saving energy is not just a cost-saving function at Schulte Hospitality Group; we believe that it is also our responsibility. As a company, we evaluate various methods to reduce energy consumption, and make a strong effort to use renewable and sustainable resources.

CAREER OPPORTUNITIES

At Schulte Hospitality we believe that it is the people that are our biggest asset. The special service touches that make our hotels unique and stand out above the competition are only provided by a caring and engaged staff.

At our hotels we provide competitive benefits along with an atmosphere designed to encourage and promote a career path within the company.