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Events & Banqueting Operation Manager

Posted February 22, 2021

Sheraton Cairo Hotel & Casino
Cairo, Egypt
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About This Job

JOB SUMMARY

Responsible for preparing all Event & Banqueting operation documentation,sell and operate the facilities for social events and coordinates with Sales for meeting and conferences sold from the Sales department side, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity.  Ensures their property events have a seamless turnover from sales to service back to sales.  Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events.

CANDIDATE PROFILE 

Education and Experience

·         Bachelor Degree or experienced (4 years of experience) in the Events & Banqueting operation management or related professional area.

OR

·         Degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major;  at least 4 year experience in the event management or related professional area required.

CORE WORK ACTIVITIES

1-       Managing Events Operations

·         Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy.

·         Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.

·         Adheres to all standards, policies, and procedures.

·         Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill.

·         Manages group room blocks and meeting space for average to large-sized assigned groups.

·         Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions.

·         Uses his/her judgment to integrate current trends in event management and event design.

·         Acts as liaison between field sales person and customer throughout the event process (pre-event, event, post-event).

·         Participates in customer site inspections and assists with the sales process as necessary.

·         Performs other duties as assigned to meet business needs. 

·         Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience.

2-       Managing  Banqueting operations

·         Projects supply needs for the department, (e.g., china, glass, silver, buffet presentations, props).

·         Applies knowledge of all laws, as they relate to an event.

·         Understands the impact of Banquet operations on the overall success of an event and manages activities to maximize customer satisfaction.

·         Adheres to and reinforces all standards, policies, and procedures.

·         Maintains established sanitation levels.

·         Manages departmental inventories and maintains equipment.

·         Uses banquet beverage records to control liquor costs and manage the banquet beverage perpetual inventory.

·         Schedules banquet service staff to forecast and service standards, while maximizing profits.

·         Assists team in developing lasting relationships with groups to retain business and increase growth.

3-       Ensuring and Providing Exceptional Customer Service

·         Delivers excellent customer service throughout the customer experience and encourages the same from other employees.

·         Empowers employees to provide excellent customer service.

·         Sets a positive example for guest relations.

·         Coordinates and communicates event details both verbally and in writing to the ustomer and property operations.

·         Makes presence known to customer at all times during this process.

·         Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales.

·         Follows up with customer post-event.

·         Responds to and handles guest problems and complaints.

·         Uses personal judgment and expertise to enhance the customer experience.

·         Stays available to solve problems and/or suggest alternatives to previous arrangements.

·         Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans.

·         Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

·         Interacts with guests to obtain feedback on product quality and service levels.

·         Ensures hourly employees understand expectations and parameters for event activities.

4-       Leading Events & Banqueting Management Teams:

·         Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback.

·         Leads formal pre-event and post-event meetings for average to large-sized assigned groups.

·         Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc).

5-       Supporting and Coordinating with the Sales and Marketing Function

·         Assists in the sales process and revenue forecasting for customer groups.

·         Up-sells products and services throughout the event process.

·         Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.

6-       Conducting Human Resources Activities

·         Reviews comment cards and guest satisfaction results with employees.

·         Observes service behaviors of employees and provides feedback to individuals and/or managers.

·         Assists in the development and implementation of corrective action plans.

·         Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution.

·         Works with the property staff and customers to address operational challenges associated with his/her group.

·         Performs other duties as assigned to meet business needs. 

MANAGEMENT COMPTENCIES

Leadership

·         Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace.   

·         Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods.

·         Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develop and evaluate alternatives and solutions, solve problems, and choose a course of action.

·         Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

Managing Execution

·         Building and Contributing to Teams - Actively participates as a member of a team to move the team toward the completion of goals.

·         Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.

·         Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed.

Building Relationships

·         Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. 

·         Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards.

·         Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.

Generating Talent and Organizational Capability

·         Organizational Capability - Evaluates and adapts the structure of own assignments and suggests improvements to work processes to best fit the needs and/or support the goals of an organizational unit.

·         Talent Management - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.

Learning and Applying Professional Expertise

·         Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others.

·         Business Acumen - Understands and utilizes business information to manage everyday operations.

·         Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct.

o    Event Planning - The ability to connect with customers, detail events, upsell products and services, manage multiple customers at a given time, be detailed orientated, understand and have a working knowledge of catering and event management systems.

o    Event Services - Have a working knowledge of standards and procedures for proper meeting room and table set-ups, various meeting room and table configurations and the set-up of staging and dance flooring.

·         Basic Competencies - Fundamental competencies required for accomplishing basic work activities.

o    Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).

o    Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues.

o    Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken words and sentences.

o    Reading Comprehension - Demonstrates understanding of written sentences and paragraphs in work-related documents.

o    Writing - Communicates effectively in writing as appropriate for the needs of the audience.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
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About this Employer

Sheraton Cairo Hotel & Casino

Galae Square, PO Box 11
Cairo
Egypt

+20 2 33369800

650 Room Hotel

www.marriott.com

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Our Hotel

Located on the banks of the River Nile, Sheraton Cairo Hotel & Casino offers effortless service, luxury facilities and modern accommodation in the heart of Cairo, Egypt. All of our accommodation offers stunning views across Cairo, while most rooms have private balconies. Those wishing to have more space can upgrade to our Club Level hotel rooms with Lounge access, or to one of our suites with separate sleeping and living accommodation. Stylish amenities are including in all hotel rooms, including free Wi-Fi and bottled water. Guests can select from a variety of international and local dining options, including 24-hour room service and a popular Italian restaurant. If you are looking to host a business meeting or special event, our hotel has an array of inspiring and flexible spaces, complete with the latest technology and bespoke planning services to ensure a successful day. As well as the outdoor pool, leisure facilities include a 24-hour fitness center and rejuvenating spa with a wide variety of treatments.