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Catering Manager

Posted April 7, 2021

Ponte Vedra Inn & Club
Ponte Vedra Beach, FL
Join an award-winning AAA Five Diamond company! Ponte Vedra Inn & Club is one of the most premier places to work in Northeast Florida. Apply today and take advantage of this unique opportunity. People are our greatest asset, and we are currently seeking people like you who have a desire to join o

About This Job

Job Knowledge

Have a working knowledge of hotel and catering event sales contracts, service agreements/group resumes, banquet event orders and a general knowledge of hotel/resort operations and procedures.  Also, a working knowledge of Delphi, Springer Miller or other sales and catering software and a basic knowledge of audio visual equipment.

Job Summary

  • Negotiate with clients through the use of creative and attractive menu presentations and event proposals, to achieve both maximum revenue/profit potential and fulfillment of contractual responsibilities while satisfying client needs.
  • Coordinate all requirements for various conference groups booked by the Sales Department and Day Events. Responsible for enforcing the terms of sales letter of agreement and guiding meeting planners through the planning process.
  • Finalize the requirements of confirmed bookings while maximizing revenue potential through up selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Communicate the needs and expectations of the client with all departments in the hotel. Maintain an active trace/follow-up system. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event.
  • Supervise the execution of banquet events. Review all function space with banquet manager and when necessary head house attendant. Ensure successful execution and satisfaction of client at the outset of all events.
  • Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning CS Briefing, Resume Meeting, Banquet Event Order Meeting, Sales Meeting, Pre-Convention Meetings, Planning Visits, and Menu Tastings.
  • Comply with Ponte Vedra Beach Resorts standards for conference services, while working harmoniously and professionally with co-workers and planning committee.
  • Make timely and impromptu decisions, which balance client’s needs with the financial, safety and staffing goals of the hotel.
  • Find solutions to the inevitable challenges and glitches that arise while groups are on property and keep Director of Conference Services promptly and fully informed of all problems or unusual matters so prompt corrective action can be taken where appropriate.
  • Maintain knowledge of hotel facilities, capacities and dimensions of meeting space and basic operational needs of all operating departments.
  • Handle groups of 40 people or less.
  • Perform and follow through on any other duties as assigned by the Catering Director.

Physical Abilities

Must be able to move about for several hours at a time.  Be able to work under busy conditions and multi-task.


4-year college degree preferred with a major in related field, i.e., Hotel Management, Event Planning, Business or Marketing.


Available to 8 am to 5 pm Monday- Friday, Nights & Weekends required based on Event Schedule.

Training & Experience

Current CMP or CPCE designation preferred.

Experience with meeting room diagram software programs, e.g. Meeting Matrix and/or Delphi Diagrams preferred.

Experience in the utilization of Microsoft Outlook.

Must have valid Florida driver's license.


Paid Vacation/Holiday/Sick

Full Medical/Dental/Vision/STD/LTD/Life and more.

Paid Basic Life Insurance

Matching 401K

Free Parking, Employee Cafe

Property privileges and discounts.

Equal Opportunity Employer

Drug Free Workplace

compensation: Commensurate with experience


About this Employer

Ponte Vedra Inn & Club

200 Ponte Vedra Boulevard
Ponte Vedra Beach, FL 32082

Telephone (904) 285-1111
Reservations (800) 234-7842

250 Room Resort

Offering 250 luxurious rooms and suites, premier golf and tennis programs and an indulgent spa, Ponte Vedra Inn & Club has been the seaside destination of choice for four generations of guests. A Florida landmark since opening in 1928, the charming 300-acre resort is located in the picturesque seaside village of Ponte Vedra Beach, just 20 miles southeast of Jacksonville.

The Inn is celebrated as one of the great Florida resorts — a refuge for recreation, relaxation, romance and reflection; a family vacation favorite; and, a premier year-round option for weddings, social events, business meetings, corporate retreats and incentive outings.

Just the mere mention of the Ponte Vedra Inn & Club conjures up images of quiet opulence, stateliness and history. A Florida landmark since its celebrated opening in 1928, this 300 acre oceanfront club is a perfect refuge where world-class recreation, classic cuisine and organized activities abound. It’s here that four generations of members have delighted in the Ponte Vedra experience where social grace and casual elegance are more a way of life than a slogan.