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Guest Service Representative - Night Auditor

Posted April 22, 2021

Hampton Inn & Suites Gainesville-Downtown
Gainesville, FL

About This Job

Provide excellent guest service in an efficient, courteous professional manner; follow LBA standards of friendly hospitality while adhering to guidelines and procedures. Execute selling strategies to enhance the hotel revenue. Responsible for the total front office operations: Acts as Manager on Duty, responds immediately to guest requests, represents the hotel in the late evening and early morning hours, maintains thorough communication with management staff.

Pre Requisites

Guest Service Representatives have access to guestrooms and property, character traits of honesty and trustworthiness are essential to this position. Therefore, associates must pass the appropriate security clearance, per company policy.
  • Experience in accounting, sales, telesales, service or guest relations type of industry is helpful but not mandatory.
  • High school diploma or equivalent of same, degree helpful but not required.

Summary Of Essential Job Functions

Must be able to perform major life activities: Standing, lifting, bending, learning, reading, concentrating, thinking, and communicating.For this position specifically:
  • Must be able to push or pull 60 pounds and lift and/or carry 30 pounds.
  • Must be able to stand for eight hours, bend, stretch, reach.
  • Must be able to see and hear.
  • Must be able to speak and read English, the ability to communicate in another language may be helpful.
  • Must display professionalism, honesty and trustworthiness at all times.

Required Knowledge, Skills And Abilities

Knowledge in:
  • Manager on Duty functions.
  • Cash and credit card handling, balancing charges
  • Safety and security measures
  • Entire property, staff, services, hours of operation, type of rooms, locations, rates, discounts.
  • Frequent Stay Program
  • Reservations procedures including cancellations and “walking” guest
  • Phone etiquette and answering procedures, be able to answer inquiries of shopping, dining, entertainment and travel directions.
  • Daily hotel operations, check daily events, bulletin boards and be up to date on changes, new procedures and events.
  • Computer literate to thoroughly operate property management system: post charges, compute bills, collect payment and make change.
  • Multi task, remain associate and guest service centric.
  • Communicate with guests, co-workers receiving and transmitting mail, phone and written messages and relay pertinent information using communication log books.
  • Assist with guest issues with professionalism, maintaining hospitable attitude.
  • Able to work unsupervised and be productive at all times, even overnight.

Specific Responsibilities

  1. Greet and register guests, provide room assignments, maintain guest privacy, and accommodate special request when possible.
  2. Promote and sell services/amenities of the hotel.
  3. Promote repeat business by offering to take future reservations and providing recommendations for alternate same brand-type products.
  4. Be aware of potential sales leads and contacts thorough guest interaction. Report information to the appropriate individual.
  5. Keep housekeeping and other departments informed of any special requests, late check-outs, and special needs areas.
  6. Check all credit cards for validity before the end of the shift.
  7. Learn and utilize PMS.
  8. Ensure all cash, check and miscellaneous departments are in balance at shifts end.
  9. Assist in other areas: F & B, cleanliness of property wherever assistance is needed for guest satisfaction.
  10. Help maintain a clean and professional lobby, dining area; dusting vacuuming, cleaning tables, etc.
  11. Have a thorough working knowledge of emergency procedures.
  12. Practice safety standards at all times and be alert to hazardous conditions. Report or correct any hazardous conditions immediately.
  13. Report any unusual occurrences or request to the manager.
  14. Maintain stock/cleanliness of the Market area if applicable.
  15. Maintain certification from a responsible vendor training if alcohol is served.
  16. Be flexible in regard to work schedule.
  17. Other duties as assigned, including assisting in other departments such as laundry, housekeeping or food and beverage.

Working Conditions/Special Requirements

Standing, walking for long periods of time while maintaining a friendly professional image. Where applicable, follow approved laundry procedures, ensure understanding of operation of washers and dryers. Assist with folding linen according to proper standards.

Positions For Possible Advancement

The next step for this position is in a training capacity. The ability to teach skills and competencies will enhance leadership skills in preparations for further promotion. Once that is achieved, the individual may be promoted to an AGM or GSM position.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

About this Employer

Hampton Inn & Suites Gainesville-Downtown

101 SE 1st Avenue
Gainesville, FL 32601

(352) 240-9300

124 Room Hotel

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At A Glance

Our hotel in Gainesville, FL is located downtown within walking distance of great dining, shopping and entertainment. We're also near world-class museums, fascinating natural wonders, a vibrant local art and music community and intriguing cultural and historical sites.

Walk to Ben Hill Griffin Stadium, better known as The Swamp and home of the Gators - University of Florida's football team. Catch every kickoff when staying at the Hampton Inn & Suites hotel in downtown Gainesville. While you’re here, visit the Florida Museum of Natural History or test your golf skills at the University of Florida Golf Course.

Spend the weekend or stay a while in a guest room or suite with a clean and fresh Hampton bed®, a 37-inch flat-screen TV and extra little comforts to help you feel at home, including an in-room coffeemaker and refrigerator. Suites at our hotel in Gainesville, FL feature a microwave, refrigerator, a 42-inch flat-screen TV and all the space you need to stay productive on the road.