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Executive Assistant, Human Resources

Posted April 30, 2021

San Manuel Casino
Highland, CA
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About This Job

Description

The Executive Assistant provides high-level administrative and professional support to Human Resources executive team members. This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Executive Assistant is a seasoned professional who maintains poise in fast-paced situations and is required to use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments.

Essential Duties & Responsibilities

  • Plans, schedules and organizes the executives’ Outlook calendar and related business activities; coordinates day-to-day activities, manages schedule conflicts and challenges, and provides daily itineraries. Works closely and effectively with the executives keeping them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Processes, files and tracks documents for executives, e.g., expense reports, check requests, and credit card reconciliation, if applicable. Collaborates with the Human Resources Operations team for proper processing of billing and contracts requiring executive involvement. Ensures accuracy of invoices, contracts and HR documents.
  • Serves as a diplomatic gatekeeper that effectively filters both internal and external calls, visitors and other inquiries. Manages flow of information through the Executive Administrative Manager, maintaining confidentiality at all times. Acts as a liaison for all visitors to meet with Executives in Human Resources, including contacting and escorting as needed.
  • Prepares information, composes and proofreads for highly accurate correspondence, memoranda, reports, letters, forms and presentations as directed, including all supporting documents, charts, spreadsheets, etc.
  • Resolves obstacles to success through clear plans of action and uses innovative problem solving and critical thinking approaches to recommend solutions. Follows up with appropriate management on pending information and requests.
  • Ensures project objectives are met by monitoring and measuring progress; coordinates the people and resources necessary to implement plans. Manages administrative projects, ensuring on-time completion and accuracy of information.
  • Performs other duties as assigned to support the efficient operation of the department.

Requirements

Education/Experience/Qualifications

  • A High School diploma or GED is required.
  • Bachelors’ degree in Business Administration is preferred.
  • Minimum of five (5) years progressive administrative support experience required. Executive office experience is a plus.
  • Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of minimum educational/experience requirements indicated above.
  • Experience working in a professional environment where confidentiality, initiative, sound business judgment, attention to detail, and a flexible and adaptable approach are valued.
  • Ability to perform efficiently in a fast paced, high demand environment.
  • Ability to prioritize deadlines, organize a diversified workload, and recommend office process improvements as necessary.
  • Extensive experience managing calendars for multiple individuals and determining the priority of meeting requests and events.
  • Exceptional verbal and interpersonal communication skills, grammar, business writing, and editing, proofreading, and presentation preparation skills.
  • Proficiency in Microsoft Suite of Products specifically Word, Outlook, PowerPoint and Excel.
  • Experience with internet web navigation, applications and acquaintance with other business software.

Certificates/Licenses/Registrations

  • At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
  • Must possess a valid driver’s license with acceptable driving record as determined by the insurance carrier.

San Manuel Band of Mission Indians and San Manuel Casino will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

Additional Information

All applicants must be able to demonstrate their US work authorization during the employment verification process.

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About this Employer

San Manuel Casino

777 San Manuel Boulevard
Highland, CA 92346

1-800-359-2464

429 Room Casino

www.sanmanuel.com

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About the company

San Manuel Casino  is located in Highlands, CA, just 60 minutes from downtown Los Angeles, and a short drive from LA-Ontario International Airport. The gaming facility is operated by the San Manuel Entertainment Authority, an economic instrumentality of the San Manuel Band of Mission Indians. The casino floor contains over 4,800 of the latest and most innovative slot machines in a state-of-the-art facility. It features over 130 Vegas-style poker and blackjack tables, an exclusive high-limit room, and a designated Poker room.

Food & Beverage venues include Big Mo’ Cafe, Tutu's Food Court with fast-food options around the clock, Rock & Brews with a wide selection of craft burgers and craft beer from around the world, as well as legendary comedian George Lopez's Chingon Kitchen, which provides an authentic Mexican dining experience. Guests can dance the night away with DJ's at Bar Bar Bar, listen to Rock'n Roll tribute bands on stage at Rock & Brews, or enjoy Latin music at George Lopez's Chingon Tequila Lounge.

Indian gaming in California is an exciting, thriving industry. Whether working on the casino floor or providing support to gaming operations as a “behind the scenes” employee, you can contribute to a dynamic and challenging business and have opportunities to learn and grow with the gaming industry. At San Manuel, our team members define us. Working at San Manuel is more than just a job. It is a career that will help you grow into the successful professional you want to be. Apply today to join our team!