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Administrative Assistant (Food and Beverage)

Posted May 24, 2021

The Lodge at Spruce Peak
Stowe, VT

About This Job


At Spruce Peak we have something special. As the premier Vermont mountain community, we live and work surrounded by the natural beauty of the Green Mountains. Our slopeside hotel is gorgeous for year-round adventures, escapes, destination weddings, and more. Our staff prides itself in our teamwork, our high standards, and our diversity. In addition to competitive pay and health benefits, Spruce Peak employees enjoy a host of great benefits, both locally and world-wide, including ski-passes, fitness memberships, and free or discounted stays at Hyatt hotels worldwide. Come join our family, we think you’re special too!

The Food and Beverage Administrative Assistant provides administrative support to the food & beverage operation.  


  1. Performs administrative support for the Food & Beverage department.
  2. Produces weekly and monthly reports.
  3. Handles correspondence for the management team.
  4. Performs mailing, faxing, and express mail functions for the department.
  5. Provides telephone support and attends weekly meetings and takes minutes.
  6. Maintains inventory of office supplies and promotional materials for the Department.
  7. Assists Managers to block events specifications in the computerized database.
  8. Assists with and completes special projects and assignments as requested.
  9. Has an extensive knowledge of the restaurant menu and maintains the ability to describe both the ingredients and preparation of each dish.
  10. Maintains a daily log of important information to share with the department.
  11. Handles schedules, personnel action forms, contacting candiates for interviews and payroll processing.
  12. Maintains an up to date working knowledge of all resort amenities as well as any special events.
  13. Takes restaurant reservations for guests and owners as needed.
  14. Interacts with resort staff in a professional manner, assisting other departments with necessary information.
  15. Is knowledgeable of all emergency procedures and company policies.
  16. Answers the telephone in a professional manner and assists guests with any questions.
  17. Creates cost saving controls, ensures economical and safe use of supplies and equipment.
  18. Upholds all safety standards.
  19. Is able to communicate verbally and in writing in English.
  20. Is a team player and interacts with all guests and fellow Associates in a positive and friendly manner.
  21. Will assist in all other areas and job tasks as needed.


  • High school diploma or equivalent required. College degree preferred.
  • 2-3 years prior adminstrative assistance experience in high volume establishment.
  • Food service knowledge a plus.
  • Excellent communication skills.
  • Extremely strong computer proficiency including advanced Excel knowledge.
  • Management experience preferred.
  • Attention to detail.
  • Customer service experience.
  • Strong organizational and time management discipline.
  • Solid judgment and ability to resolve conflicts effectively.
  • Operate effectively in stressful situations.
  • Ability to multi-task.
  • Ability to adapt to changing guest needs.
  • Flexible schedule 

About this Employer

The Lodge at Spruce Peak

7412 Mountain Road
Stowe, VT 05672

(802) 282-4625

300 Room Resort

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Spruce Peak offers guests over 300 beautiful guest stay options, including The Lodge, a luxurious 4-diamond resort at the center of The Village, our large luxury rental collection and the highly coveted Spruce Peak Penthouses. Each guest stay experience at Spruce Peak is designed to feel like it’s truly a part of the mountain.


Steeped in natural beauty, Spruce Peak is Stowe's only slopeside destination, featuring luxury accommodations and year-round recreation. It's a place to discover all manner of passions, from alpine skiing and snowboarding to mountain biking and fly fishing; from rounds on the mountain golf course to course after course of mouthwatering fare, Spruce Peak has something for everyone.