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Administrative Assistant

Posted May 19, 2021

Magna Hospitality Group
Warwick, RI

About This Job

Magna Hospitality Group, LC, is a privately held hotel real estate investment firm that is dedicated exclusively to hospitality investment, development and management. Due to our continued growth, we are currently searching for an Administrative Assistant.

We are seeking candidates with the following background:

Job Responsibilities: 

The day to day duties and responsibilities are:

  • Answering of incoming calls
  • Supporting the corporate staff
  • Prepare and process overnight mail
  • Distribute daily mail
  • Maintain office supplies and gather order as needed
  • Enter accounts payable invoices into accounting software
  • Assists Staff Accountants by matching checks to invoices and mailing out
  • Review A/P statements against accounting software
  • Maintain files and folders on server to ensure ease of locating various documents
  • Drop off or pick up visitors as needed
  • Make room reservations and travel arrangements as needed
  • Assist in monthly TEAM luncheons
  • Organize and clean the kitchen area
  • Maintain all kitchen supplies
  • Any other duties as assigned

Proficiency Job Qualifications: 

  • 1 year of related job experience
  • Strong organizational skills with the ability to manage multiple tasks
  • Ability to work some overtime without advance notice.
  • Strong Microsoft Excel application skills and knowledge with complex worksheet development experience.  
  • Proficient with Microsoft Word and Outlook.  
  • Detail oriented, organized, relational problem solving abilities.
  • Self starter with ability to work independently.
  • Strong written and verbal communication skills.
  • Independent thinker with the ability to apply complex concepts.
  • Ability to work within tight timeframes and meet strict deadlines.

About this Employer

Magna Hospitality Group

300 Centerville Road, Suite 300 East
Warwick, RI 02886

Management Company

In 1998, we formed Magna in order to create an opportunistic hotel real estate investment firm. As our industry has evolved, we have evolved with it, and we have come to focus our energies on two basic truisms. First and foremost, the most important thing that we do as a firm is hire the right people. This basic principle applies both at the corporate and our property levels. Today, we have over thirty highly motivated, talented, and hard-working corporate professionals that have morphed into a cohesive team that is dedicated to not only Magna’s success, but to each other’s success.

Second, we have embraced the reality that we are a hotel real estate investment firm; and in order to achieve the high level of success that we have enjoyed from an investment perspective, we must have a superior hotel management company.

In our often fickle and cyclical business, the Magna team has demonstrated and continues to demonstrate the most important qualities that a hotel real estate investment firm and a hotel management company must have. We tell our investors what we are going to do and when we are going to do it. Then, through hard work, talent, and integrity, we do what we said we would do, and we do it with a level of consistency that has made Magna a premiere hotel company.

It is with this team of professionals and with this culture that Magna will continue to move forward to improve both the quality of our investments and the manner in which we operate and oversee those investments for our investors.

We welcome you to Magna and we invite you to learn more about us, our team, and the culture that is Magna.