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Administrative Assistant

Posted October 13, 2021

Embassy Suites by Hilton Palm Desert
Palm Desert, CA
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About This Job

Overview

Opportunity: Administrative Assistant

The ideal candidate will possess solid administrative skills and understand the value of confidentiality while demonstrating and fostering a respectful work culture that is service and community oriented both internally and externally.  The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.    

Essential Job Functions

  • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of manager's schedule.
  • File and retrieve documents.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems.
  • Provide administrative and clerical support to managers.
  • Schedule meetings and arrange conference rooms.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinate office management activities.
  • Plans events and activities.
  • Maintain office procedures.
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Maintain hard copy and electronic filing system.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

Position Requirements

  • Bachelor’s degree preferred.
  • Prior Administrative Assistant experience required.
  • Proficient with all Microsoft Offices and Google programs.

Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

Our hotel in Palm Desert is a mile from Indian Wells, and a 25-minute drive from Palm Springs. We're surrounded by world-class golf courses, and have six hardcourt tennis courts, and a fully landscaped resort-sized outdoor pool. We host a complimentary evening reception and serve cooked-to-order breakfast daily.

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About this Employer

Embassy Suites by Hilton Palm Desert

74-700 Highway 111
Palm Desert, CA 92260

(760) 340-6600

198 Room All Suite

embassysuites3.hilton.com

At A Glance

Centrally located in the resort city of Palm Desert, CA, and only 12 miles from Palm Springs, the Embassy Suites Palm Desert hotel is a great place to stay, whether you are here with work, with family or on a short getaway. Spacious two-room guest suites give you all the room you need to stay productive or relax. A private bedroom and separate seating area with a sleeper sofa means that parents and kids can have their own space.

Enjoy comfort and convenience in your suite, which features a refrigerator and a microwave. Watch a movie on one of the two flat-screen TVs or surf the web with high-speed internet access.

Keep active during your stay at our Palm Desert, CA hotel with a game on one of the six lighted hard-court tennis courts (for a surcharge), a swim in the outdoor resort-sized pool, or a workout in the fully equipped fitness center. Start every day in style when you savor a complimentary cooked-to-order breakfast. The complimentary Evening Reception* is a perfect way to unwind with drinks and snacks at the end of a busy day. Enjoy a relaxed dinner or lunch at the popular Sonoma Grille, which serves fresh contemporary cuisine.