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Sales Administrative Assistant Remote

Arizona Grand or Remote

Posted October 10, 2021

Arizona Grand Resort & Spa
Phoenix, AZ
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About This Job

(On Location Arizona Grand or Open to Remote)

Summary of Position:

The Administrative Assistant to the Sales department manages the Sales reception area while supporting multiple sales managers from the Arizona Grand Resort & Spa and sales Managers from The Scott Resort & Spa. The position is integral to the sales process by facilitating client request for proposals (RFP), proposals, contracts and related group booking activities.

Essential Functions:

  • Assist sales managers with essential functions (expense reports, site inspection coordination, sales file organization, sales related accounting issues).
  • Prepare sales contracts, proposals and client documents.
  • Coordinate incoming client RFPs (request for proposal).
  • Coordinate VIP reservations and amenities.
  • Perform various sales office organizational activities.
  • Take part in Sales Office reception area coverage.
  • Answer multiple phone lines while remaining organized.
  • Lunch/vacation coverage.
  • Quote rates and communicate with guests and meeting planners via verbal and written communication.
  • Shadow Site Tours (as requested by the Manager).
  • Other duties as assigned by the Director of Sales and Marketing, Director of Sales, Sale Managers and/or the General Manager.


Education: High School Diploma or equivalent required, college degree preferred. 

Experience: Previous Administrative/Clerical experience required; hospitality experience preferred.

Certificates or Licenses: N/A

Knowledge, Skills, and Abilities:

  • Required proficiency in Delphi inventory management system & Microsoft Office products (Word, Excel, Outlook)
  • Required knowledge of hotel/resort operations
  • Able to multi-task efficiently
  • Proficient project and organizational skills

Personal Characteristics:

  • Behaves ethically.
  • Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language. 
  • Professional Appearance: Exhibits an appearance appropriate for a four diamond resort (Specific grooming standards are available for review).
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About this Employer

Arizona Grand Resort & Spa

8000 South Arizona Grand Parkway
Phoenix, AZ 85044

(602) 438-9000

744 Room Resort

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Arizona Grand Resort & Spa puts you in the midst of one of Phoenix, Arizona's most naturally beautiful places. The region's only AAA Four-Diamond all-suite hotel is ideally situated on the doorstep of 17,000 acres of South Mountain Preserve, the largest municipal park in the nation and the most visited hiking destination in the state. The resort is conveniently located just six miles from Phoenix’s Sky Harbor International Airport and features a variety of amenities including, an 18-hole golf course, 7-acre water park, 20,000 square-foot athletic club, full service spa and salon, six on-site restaurants, and much more.

Whether attending an event, making a quick getaway or taking the annual family vacation, you'll be warmly welcomed and well cared for at our luxury hotel in Phoenix, Arizona.

About the company

As a family-owned company, the mission of Classic Hotels & Resorts is to attract and retain innovative, results-driven individuals who will foster a service culture built upon our foundation of family-oriented core values. Classic Hotels & Resorts’ leaders and team members share a vision…to create A HEARTfelt Experience…BEyond Expectations, connecting with our guests emotionally and ensuring they return again and again. In order to be successful at any of our world-class properties, team members must share both our vision and our values (Helpful, Ethical, Attentive, Resourceful and Thankful). This includes possessing and demonstrating a high level of courtesy and respect for both internal and external guests, and embracing our BEyond Expectations standards. Our fun, friendly and enthusiastic associates treat every guest as if they were our only guest. A true customer focus is essential to success with our properties and our company.

Arizona Grand Resort & Spa provides equal employment opportunities (EEO) to all associates and applicants for employment without regard to ethnicity, religion, gender, sexual orientation, national origin, age, disability or genetics. In addition to federal law requirements, Arizona Grand Resort & Spa complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.