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Accounting clerk

Posted January 10, 2022

Hartford Marriott Downtown
Hartford, CT
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“Be A Part of Our Passionate & Committed Team!

About This Job

Who this Job Will Appeal To

Waterford Hotel Group is continuously looking to meet the best and brightest talent that the hospitality industry has to offer. Waterford is dedicated to the growth and development of our Associates and we welcome you to discover a culture where your contributions are recognized and celebrated. If you want to be part of a team that embraces collaboration with a focus on continuous improvement and you think you have what it takes to “wow” our customers, we invite you to explore a career with Waterford Hotel Group.

What You Will Be Doing

The Accounting Clerk is primarily responsible for processing payment of invoices, cash deposits as well as the scanning and coding accounts payable invoices. The Accounting Clerk is expected to strictly adhere to all Waterford Hotel Group accounting policies and procedures. 

  • Comply with all federal, state and local policies and guidelines
  • Prepare all billings for bi-weekly mailing
  • Work directly with the catering and banquet teams to ensure accurate billing of clients
  • Maintain organized files for open and paid invoices
  • Place appropriate calls to clients for collections and maintain detail call logs of all correspondence with client
  • Prepare over 60 day report with detailed descriptions of account balances
  • Post all checks received – i.e. direct bill payments, advanced deposits, misc. checks
  • Prepare advanced deposit log as well as research any outstanding items
  • Assist guests with questions concerning charges on their credit card statements
  • Prepare and maintain monthly aging reports
  • Monthly gift certificate reconciliation
  • Ensure accurate distribution of gift certificates to hotel personnel
  • Create and maintain client accounts in PMS
  • Post credit card payments from clients when appropriate
  • Participate in pre-con meetings and monthly credit meeting
  • Research and respond to all credit card chargeback’s
  • Maintain all appropriate tax exempt backup
  • Maintain all direct bill applications
  • Make all appropriate phone calls for credit references for new clients requesting direct bill privileges
  • Assist in any other projects assigned
  •  Scans and codes all Accounts payable invoices into accounting systems
  • Prepares daily Cash deposits
  • Maintains house banks and prepares change for staff when needed. 


  • Must have knowledge of bookkeeping and computers with two years of accounts receivable/ bookkeeping experience, preferably with Timberline.
  • Must have experience with Microsoft Word and Excel and have effective oral and written communication skills
  • Must be able to pass a background check


We offer our eligible Associates a number of benefits to enhance their health and well-being:

  • Group insurance, including medical, dental, vision and company-paid life insurance
  • Paid time off including vacation days, personal days and holidays
  • Company-matched 401(k) plan
  • Voluntary benefits including short term disability, accident, life and critical illness
  • Life enrichment benefits including educational assistance, hotel discounts, travel assistance and more

For more information, please visit our website at   


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About this Employer

Hartford Marriott Downtown

200 Columbus Blvd.
Hartford, CT 06106

(860) 249-8000

409 Room Hotel

Our Hotel

Enjoy the style and luxury of our newly renovated downtown Hartford Hotel. Located in the Front Street District of Hartford, the Marriott Hartford Downtown overlooks the Connecticut River and is interconnected with the Connecticut Convention Center. Attracting business and leisure travelers alike since 2005, this 409 room upscale hotel is AAA rated with four Diamonds. Local Hartford attractions within walking distance include Infinity Hall, Spotlight Theater, Wadsworth Atheneum, The Bushnell for Performing Arts, Old State House, and the State Capital Building. The Connecticut Science Center, an interactive educational science museum for adults and children, is adjacent to the hotel. Other area highlights include the Xfinity Theatre, Travelers, Aetna, Pratt & Whitney, and UTC. This Marriott hotel combines the beauty of a grand hotel with contemporary amenities including a spa, fitness center, swimming pool, upscale dining at VIVO, a stylish bar scene at L BAR, Starbucks lounge, and high-speed Internet access.