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Human Resources Administrative Assistant (Spanish Speaking)

Posted October 13, 2021

Hotel Del Coronado
Coronado, CA
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About This Job

Description

The iconic Hotel del Coronado is looking for an Employment Coordinator to join our Human Resources Team! It’s an exciting time to join the resort with a recently completed $200M renovation project that included additional banquet space and other exciting F&B enhancements.

Located on Coronado Island just minutes from Downtown San Diego, this 28-acre property was built in 1888 and has over 700 rooms (to include cottages and villas), 96,000 square feet of banquet space, and 10 food and beverage outlets. This includes 4 restaurants, 2 bars, food truck, marketplace and an ice cream shop.

In this role, you will assist the Human Resources Office in administrative functions at the Hotel Del Coronado and have an opportunity to learn more roles within the HR office. 

The ideal candidate should have experience one year experience in administrative work or front desk reception in a high volume environment. The ideal candidate should also have a drive for innovation, fosters a positive and engaging culture. Prior hotel and union experience are a plus. Bilingual skills are required (Spanish).

For more information on the property, please visit:

What will I be doing?

A Human Resources Administrative Assistant performs a variety of duties directly supporting the Human Resources Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, internal customer service and other general office duties. Ensures such support occurs in a timely, orderly, efficient, and professional manner. Other duties consist of but not limited to the below:


  • Greet and assist team members and respond to requests in a timely, friendly and efficient manner

  • Attend all required meetings

  • Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate

  • Maintain a professional and friendly relationship with other departments, team members and guests

  • Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes and/or dictation

  • Answer telephones and check voicemails

  • Accurately answer basic Employment, Benefits, and Human Resources inquiries.

  • Mail pick up and distribution on a daily basis

  • Respond to written employment verifications

  • Assist with payroll items

  • Creating purchase orders

  • Maintain inventory and coordinate all of HR Office Supplies

  • Check FAX machine daily for incoming inquiries and distribute accordingly

  • Assist/coordinate processing of all terminations, i.e. pulling personnel file, faxing document to payroll, information.

  • Issue Company ID’s and key cards to new and existing associates

  • Maintain order and cleanliness of Receptions Desk, Reception Area and File Room

  • Maintain filing system in accordance with the Record Retention policy

  • Perform other office duties and assist with special projects as needed

  • Assists in communication with candidates and team members including start date calls, orientation calls and follow up calls. 

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

Required Qualifications:


  • Bilingual - Spanish 

  • 1 Year administrative assistant experience

  • Exception communication & written skills

  • Excellent attention to detail

  • Ability to multi-task in a fast paced environment

Requirements

What are we looking for?

 

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:


  • Hospitality - We're passionate about delivering exceptional guest experiences.

  • Integrity - We do the right thing, all the time.

  • Leadership - We're leaders in our industry and in our communities.

  • Teamwork - We're team players in everything we do.

  • Ownership - We're the owners of our actions and decisions.

  • Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:


  • Quality

  • Productivity

  • Dependability

  • Customer Focus

  • Adaptability

  • Bilingual (Spanish)

What will it be like to work for Hilton?

 

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

 

 

 

 

 

 

 

 

 

 


EOE/AA/Disabled/Veterans

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About this Employer

Hotel Del Coronado

1500 Orange Avenue
Coronado, CA 92118

(619) 522-8155

757 Room Resort

www.hoteldel.com

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Luxury Southern California Resort

With its iconic red turrets piercing the taut horizontal lines of an azure California skyline, the Hotel del Coronado radiates with a confidence of gracious Victorian splendor that is without equal.

Built in 1888, this classic beachfront respite near San Diego, California has long been heralded as one of America’s most beautiful beach resorts. A pronouncement underscored by its designation as a National Historic Landmark in 1977.

Jobs and Hospitality Employment

A living So Cal legend for more than 130 years, The Del has a rich history as the host to celebrities, royalty and beach-loving families. Today, this legacy is carried on by our extraordinary Team Members.

We believe that hospitality isn’t just a job, it’s a journey of self-discovery. Our Team Members are phenomenal professionals who work together to deliver inDELible experiences for every guest. As a part of the Curio Collection by Hilton, Team Members at The Del have access to international travel perks, career advancement opportunities and industry-leading benefits.