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Director of Finance

Posted November 18, 2021

Embassy Suites by Hilton Philadelphia Valley Forge
Wayne, PA
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About This Job

JOB SUMMARY  

The Director of Finance is responsible for providing ethical and consistent leadership in the financial area of the hotel by supplying management with guidance, training and support. The Director of Finance is also responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels of internal controls, ensuring compliance with all federal, state, and local regulations, and safeguarding owners/investors assets. This role will also assist in the Human Resources function such as recruiting, onboarding and training.

RESPONSIBILITIES

Financial:

  • Acts as the “Chief Business Officer” to the general manager and EC Team, and as such is responsible for evaluating the financial impact on business decisions.
  • Ensure that all levels of management are promptly notified of any financial deviations from established policies and/or control weaknesses in the hotel.
  • Effectively manage and communicate cash flow, as required to management and ownership.  This includes the accurate and timely preparation of cash-flow statements, management of receivables, cash balances, control mechanisms and timely deposits of all funds.
  • Monitor hotel revenues and expenses and ensure the accurate recording in accordance with Crescent Hotels and Resorts established guidelines.  Investigate and critique variances to budget/forecast or to prior year and offer practical improvement strategies to management.
  • Monitor the capital planning process by assisting management with calculation of return on capital improvements, gathering support and monitoring the bid process, and evaluating scope of work and specifications.
  • Ensure hotels’ compliance and maintain tracking on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes.  Provide assistance to management in enforcing compliance on all these items.
  • Coordinate the completion of all forecasts and budgets as required, with the full and active participation of EC Team and department managers.
  • Analyze financial data and operations in order to assist and advise management in maintaining the hotels’ financial objectives.
  • Ensure that all balance sheet accounts, including bank reconciliations are reconciled on a timely basis.
  • Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, credit extension, inventories, hotel assets, master keys, payroll, and employee records.
  • Embrace a continuous growth environment by actively hiring professional staff and assisting in recruiting, reviewing, recommending and maintaining an inventory of qualified and promotable Associates that can potentially become Controllers, Assistant Controllers, Accounting Managers, and other managers for the organization.
  • Continually focus on training and development programs for finance associates to cultivate the “brightest” and “best” talent within the industry.
  • Hire, train, supervise and develop staff, including coaching, counseling and discipline.
  • Maintain compliance with Crescent Hotels and Resorts standards and regulations to ensure safe and efficient operation of the hotel.
  • Ensure proper utilization, maintenance and periodic upgrades of all IT systems and equipments.
  • Direct and/or prepare all financial reports in accordance with IHR requirements meeting various due dates and deadlines:

Daily:

  • Review and submit a Daily Revenue Report.
  • Ensure timely deposit of all cash and transmission of Credit Cards.
  • Review Labor Report for overtime and any variance to Forecast.
  • Ensure compliance of all implemented policies and procedures by all associates.

Weekly:

  • Review departmental Checkbooks and advise of any needed changes.
  • Distribute and discuss weekly G/L report with department managers.
  • Update GM on any unfavorable financial issues impacting the month.
  • Ensure there is sufficient cash to meet all scheduled obligations.

Monthly:

  • Reconcile Balance Sheet with proper back up.
  • Ensure that all banks are counted.
  • Count the main vault.
  • Review “Key Financial Controls” Checklist to ensure adherence and compliance.
  • Review actual numbers to forecast to find discrepancies in forecasting to improve accuracy in future months.
  • Participate in the monthly Credit Meeting.
  • Actively participate, complete and review the forecast with Department Heads prior to submission.

Annual:

  • Complete the Internal Control Questionnaire (ICQ) bi-annually.
  • Conduct a surprise payroll audit bi-annually.
  • Actively participate, complete and review the annual budget with Department Heads prior to submission.
  • Prepare all analysis that may be required by ownership and outside accounting firms.
  • Conduct and/or attend and contribute to periodic meetings to maintain favorable working relationships among employees and promote maximum morale, productivity, and efficiency:

Executive Committee                                         Sales & Service            Financial Review

Departmental Budget & Forecast                   Credit & Collection       Business Review Meeting

  • Ensure and monitor that the hotel is in compliance with all report deadlines and due dates and reacts accordingly.
  • Help create, implement, train and track operational policies and procedures to obtain the best controls for the property.
  • Maximize efforts towards productivity, identify problem areas and assist in finding and implementing their solutions.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Maintain regular attendance in compliance with Crescent Hotels and Resorts standards, as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which include wearing the professional attire and nametag when working.
  • Comply at all times with Crescent Hotels and Resorts standards and regulations to encourage safe and efficient hotel operations.

Payroll & Human Resource:

  • Posting of job opportunities within the hotel
  • Onboarding of new associates
  • New hire orientation and required training by ownership, management company and the brand
  • Bi-weekly review and submission of payroll
  • Payroll reporting to assist in the control of labor expenses
  • Must maintain 100% confidentiality

Management:

  • Participate in M.O.D. coverage as required.
  • Attend meetings/training as required by management.
  • Perform other duties as requested by management.

QUALIFICATION STANDARDS

Education & Experience:

  • A minimum of 8 years of related progressive experience in hotel Accounting or related field; or a 4-year college degree with an Accounting/Finance concentration and a minimum of 4 years of related progressive experience; or a 2-year college degree and a minimum of 6 years of related progressive experience.

Physical Requirements:

  • Long hours sometimes required.
  • Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Mental Requirements:

  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must work well in stressful, high pressure situations.
  • Must maintain composure and objectivity under pressure.
  • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data, and basic arithmetic functions.
  • Must be able to prioritize departmental functions in order to meet due dates and deadlines.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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About this Employer

Embassy Suites by Hilton Philadelphia Valley Forge

888 Chesterbrook Boulevard
Wayne, PA 19087

(610) 647-6700

229 Room All Suite

www.hilton.com

At A Glance

Set in a beautiful valley just 25 minutes from downtown Philadelphia, the Embassy Suites Philadelphia Valley Forge hotel is perfect for both leisure and business travelers. Experience the local shops at the King of Prussia Mall, the largest mall on the East Coast, or enjoy a scenic walk around the Valley Forge National Historical Park.

Make us your choice among Valley Forge hotels and enjoy more space and freedom in an Embassy Suites guest suite. All suites at this Philadelphia hotel feature contemporary decor, complimentary WiFi, a private bedroom, separate living room and an LCD TV.

Host meetings in the hotel’s beautiful function spaces for convenient and successful events of up to 150 guests. Plunge into the hotel’s swimming pool, and relax on the sundeck. Stay active in the fitness center with cardio machines and a separate weight room, or go back to the basics on the jogging track adjacent to the hotel.

Enjoy a complimentary cooked-to-order breakfast every morning at this Valley Forge hotel, and unwind with complimentary drinks and snacks at the Complimentary Evening Reception. Delight in delicious contemporary cuisine at the hotel’s signature restaurant, The Grille at Chesterbrook. Relax and unwind with colleagues and friends alike at the sophisticated E Bar Lounge.