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Sales Coordinator

Posted January 4, 2022

The Westin Tempe
Tempe, AZ
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About This Job


  • Prepare sales documents - proposals, contracts, group resumes, lists, reports, etc.
  • Build group blocks in sales database system, input group rooming lists into reservation system, serve as main point of contact with group housing bureaus and take lead on reservation process
  • Create and process Event Checks, post charges, finalize event accounts
  • Ensure that form of payment for groups and events is confirmed, generate invoices and receipts
  • Serve as the point of contact for assigned groups and events after contract is signed
  • Do internet research (company websites, LinkedIn, etc.) and make outbound inquiry calls to obtain company and contact information from prospect accounts
  • As assigned, contact past groups and events for rebooking potential
  • With direction from DOS, respond to requests for proposal through, etc.
  • With direction from DOS, assist in social media and marketing activities and special projects
  • Conduct internet research (company websites, LinkedIn, etc.) on potential clients and make initial calls to obtain contact information
  • Prepare sales kits, maintain collateral supply, order office supplies
  • Conduct follow-up calls to customers re: outstanding contracts, rooming lists, and ARs
  • Act as first line go-to person for walk-in property tours
  • Follow up with clients post-group/meeting for feedback
  • Liaise with accounting regarding commissions, billings, etc.
  • Liaise with Food & Beverage department regarding event details, set-up, etc.
  • Create correspondence, fliers, brochures, PowerPoint presentations
  • Maintain sales files.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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About this Employer

The Westin Tempe

11 East Seventh Street
Tempe, AZ 85281

290 Room Hotel

Inspired by its location at the edge of the painted desert, The Westin Tempe provides the perfect oasis in the heart of downtown for guests to unwind and enhance their well-being. Retreat to a luxury room after a day of shopping on Mill Ave and rejuvenate in our spa-centric bathrooms complete with rainshowers. Sophisticated spaces await at our Tempe hotel with floor to ceiling windows providing breathtaking views of A Mountain. Host your next conference, meeting, wedding or special occasion in our 21,000 sq. ft of versatile event space. For collegiate sports lovers, Arizona State University's Sun Devil Stadium, Desert Financial Arena, and Wells Fargo Arena are just minutes away. Our 24-hour Westin WORKOUT® Fitness Studio features a Peloton bike to help you stay fit. Sample local ingredients at our on-site restaurant or grab coffee to go from our coffee shop. Elevate your experience with a visit to our rooftop lounge and infinity pool, with sweeping views of Tempe where you can sip and savor in style.