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Special Events Manager - Relocation Included

Posted May 14, 2022

Gaylord Rockies Resort & Convention Center
Denver, CO
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About This Job

Job Summary

Lead and coordinate event installation and dismantling with group representative, show contractor, exhibitors and appropriate operational departments. Serve as the liaison to Exhibit/Show clients, operational departments and property partners and services.

Candidate Profile

Education And Experience
  • High school diploma or GED; 2 years experience in the event management, food and beverage, sales and marketing, or related professional area.


  • Bachelor’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in event management or related professional area.

Core Work Activities

Managing Meetings And Special Events Operations
  • Lead and coordinate event installation and dismantling including reviewing exhibit orders and floor plans, event orders and coordinating labor activities.
  • Obtain the exhibitor list, exhibitor kit and floor plans. Verify appropriate company forms are provided for vendors. Provide contractor with Exhibit Hall guidelines, insurance specifications and indemnification requirements.
  • Sell and up-sell additional hotel services to exhibit clients.
  • Coordinate and distribute floor plans, exhibitor list, utility orders and event planner to appropriate operational departments. Create delivery list for electrical, telecommunications/network and note any exceptions.
  • Provide support to Convention Services Managers, Banquet managers, Event Managers and Conference Coordinators at show site to ensure the smooth execution of the event.
  • Coordinate activities between the appointed contractor, show management, exhibitors, labor and show attendees.
  • Perform pre-event and post-event walk through with contractors to inspect for damage. Bill responsible parties for damages as required.
  • Provide complete cost information to clients and ensure that all exhibit/show costs are paid prior to show close. Process credit cards and initiate audit files. Obtain Exhibit Hall Manager’s approval for AR adjustments, credit memos and refunds as needed.
  • Control lighting in exhibit hall for move in, show opening, show closing, move out and conservation mode.
  • Verify that the show floor meets Life Safety code standards as set by the local Fire Marshall.

Managing Profitability

  • Assist in developing working relationships with outside vendors and establishing prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property as needed.
  • Create opportunities to upsell during event planning.
  • Assist in managing department controllable expenses to achieve or exceed budgeted goals.
  • Manage merchandise inventory as needed, enhancing merchandise displays to increase sales.

Promoting Exceptional Customer Service

  • Create an atmosphere in all event management operations areas that meets or exceeds guest expectations.
  • Set a positive example for guest relations.
  • Interact with guests to obtain feedback on product quality and service levels.
  • Respond to and handle guest problems and complaints.
  • Empower employees to provide excellent customer service.
  • Verify employees understand expectations and parameters.
  • Strive to improve service performance.
  • Emphasize guest satisfaction during all departmental meetings and focuses on continuous improvement.

Managing And Conducting Human Resources Activities

  • Interview, select and train employees
  • Appraise employee’s productivity and efficiency for the purpose of recommending promotions or other changes in status
  • Provide for the safety and security of the employees or the property
  • Monitor employee attendance and records absences/tardiness.
  • Help direct supervisors to achieve their own development goals.
  • Conduct annual performance appraisal with direct reports according to Standard Operating Procedures.

This position offers health care benefits, flexible spending accounts, 401(k) plan, accrued paid time off (including sick leave), life insurance, disability coverage, other life and work wellness benefits and may include incentive compensation.  Benefits and incentive compensation may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. The salary range for this position is $45,263 to $86,301 annually.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
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About this Employer

Gaylord Rockies Resort & Convention Center

Denver, CO 80249

(720) 452-6900

114 Room Resort

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Opening Late 2018

Located minutes from Denver International Airport in the idyllic All American City of Aurora, Gaylord Rockies Resort & Convention Center will feature over 1,500 guest rooms including 114 well-appointed suites and over 485,000 square feet of extraordinary meeting and convention space. As a gateway to the Rockies, Gaylord Rockies will offer memorable experiences to its guests with first-class restaurants, a luxurious spa and salon, diverse shops, winding waterways and picture perfect sunset views. Rustic alpine charm and exciting “open-air” activity make this Rocky Mountain Front Range retreat an adventure in itself.