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Golf Ops Coordinator - Administrative Assistant

Posted August 10, 2022

Horseshoe Bay Resort
Horseshoe Bay, TX
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About This Job

We are looking for a Golf Operations Admin to join our team at beautiful Horseshoe Bay Resort!

Definition: Responsible for all administrative functions of the Golf operation.  

General Duties:

  • Perform office functions: answer phones and relay messages, filing, ordering office supplies, managing schedules, make travel arrangements, routing and preparing mail, answering email.
  • Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, budgetary requirements, and implementing changes
  • Coordinate maintenance of office equipment.
  • Provide information by answering questions and requests about Golf operations.
  • Will assist the retail department with administrative duties including purchase order entry, invoice processing, special orders and uniform orders.
  • Resolve administrative problems and inquiries.
  • Prepare written responses to routine inquiries.
  • Open, sort and distribute incoming correspondence and emails.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
  • Coordinate and maintain records for staff, telephones and petty cash.
  • Handle details of a confidential nature.
  • SMS- trainer and supervisor.
  • Communicate and coordinate well with other Departments.
  • Other administrative duties as assigned.

Required Certifications:

  • Minimum age requirement – 18+
  • Valid driver’s license and ability to meet the requirements of driver insurability as established by the insurance carrier required.
  • High school diploma or equivalent experience
  • Proficient in Microsoft Office Suite software.

Employment Standards:

  • Strong written and verbal communication skills and command of English language.
  • Web browser experience and internet research.
  • Competent in use of all standard office equipment.
  • Organizational skills and detail oriented.
  • Self-starter with ability to work well with a team.
  • Strong interpersonal skills.
  • Must be able to interact and communicate effectively with internal/external public.
  • Must be able to comprehend reading materials, speak, read and write English.
  • Must be able to communicate professionally by telephone with proper etiquette.
  • Must have neat and pleasant overall appearance; adhering to standard Resort dress code policy.

Physical & Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must have the physical strength, stamina and agility to perform the assigned duties.
  • Must be able to reach top drawer of four-drawer cabinet or stoop to the bottom drawer.
  • Must be able to occasionally lift and/or move up to 15 pounds.
  • Must be able to sit for extended periods of time.
  • Follow all company and safety and security policies and procedures.
  • Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
  • Report maintenance needs, accidents, injuries and unsafe work conditions to manager.
  • Requires problem solving abilities.
  • Maintain a clean, safe and environmentally responsible work environment.
  • Must be able to interact with co-workers and have a sense of TEAM.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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About this Employer

Horseshoe Bay Resort

200 Hi Circle North
Horseshoe Bay, TX 78657

(830) 598-2511

400 Room Resort

Texas Hill Country Careers - Join The Team At Horseshoe Bay Resort

Explore exciting career opportunities with opportunity for upward mobility, generous benefits packages, and employee housing opportunities.

Horseshoe Bay Resort is currently hiring in various departments across the resort including Agriculture, Golf, Food & Beverage, Housekeeping, Marketing & Sales, and more! Begin your career at our exceptional, AAA-four diamond golf resort on the shores of Lake LBJ with diverse amenities and luxurious accommodations located in the highly desirable Texas Hill Country.