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Procurement Manager

Posted September 23, 2022

Grand Bohemian Hotel Orlando, Autograph Collection®
Orlando, FL
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About This Job

Objective / Purpose

The Procurement Manager’s key objective is to organize and manage F&B purchasing, receiving, invoice reconciliation and requisitions in such a manner that it directly lowers and maintains lower operating costs for the unit.  In addition, they will regularly update and maintain vendor contact lists, product guides, inventory database, and fulfill requisitions in appropriate timely manner.  The position will also issue and reconcile all purchase orders, ensuring compliance in the proper Purchasing Standard Operating Procedures.  The Procurement Manager will also be the key point of contact and maintenance of the Birchstreet purchasing procurement item database and vendor database.

Standards & Culture

Individuals must serve as a cultural ambassador by upholding and promoting our standards.

  • Listen, Empathize & Apologize, Accept Responsibility, Do Something About it, Exceed Expectations, Recover Loyalty

Performance: Extraordinary. Our team rises to outperform and consistently beat our best for even better.

  • Be Engaged: Enthusiastically share knowledge, experience and talent with others.  Get involved!
  • Be Aligned: Collaborate effectively to accomplish goals and achieve results in the Kessler way.
  • Be Accountable: Have courage, accept responsibility for actions and/or inactions and expect others to do the same.

Areas of Responsibility/ Tasks

Primary areas of responsibility include, but are not limited to the following:

  • Establish and maintain specifications and pricing for products and services which includes developing and improving SOPs and best practices
  • Establish inventory stock levels, lead times, and reorder amounts for all supplies while monitoring purchasing performance.
  • Overseeing procurement team mentoring, training, development and growth/improvement to meet any expected objectives and goals.
  • Ensure procurement strategies align with the company's financial goals and are consistent with brand standards and operational guidelines and aligning purchases with company approved partnerships
  • Work closely with hotel leadership team in various disciplines as well as the field on procurement related initiatives with a focus on meeting the Kessler Collection’s sustainability goals
  • Manage the establishment of new and existing vendor database and contact information.
  • Coordinate and maintain the Birchstreet database.
  • Develop, communicate and manage procurement strategies to significantly improve product delivery and quality while reducing supply risk and maximizing purchasing power
  • Manages the budgetary cost reduction programs and initiatives that facilitate Department heads achieving their business unit goals and financial targets
  • Supports the talent development of departmental team members
  • Work with vendors to utilizing purchasing power and cost saving purchasing deals, working with other department heads on their needs and par levels.
  • Demonstrate a commitment to Kessler Collection core values

Supervisory Responsibilities

Supervisory responsibilities for the below mentioned position(s)/department(s) include interviewing, hiring, training, assigning and directing work; appraising performance; mentoring, conducting corrective action(s), addressing complaints, resolving problems & awarding recognition.

An inspiring leader selects the best possible candidate for each position, provides structure, direction, feedback, recognition and accountability; in addition to facilitating team processes, on-going training and delegation for the following Grand Performers within the culture and policies.

  • Receiving Clerk

Key Partnerships

Cultivate successful relationships with the following individuals to achieve alignment and support.

  • Director of Finance
  • Executive Chef
  • Director of Food and Beverage

Knowledge / Skills / Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

  • Ability to successfully manage high paced, high workload environment.
  • Knowledge of food and beverage items
  • Knowledge of how requisitions work and reconciliation of requisitions
  • Knowledge of balancing invoices against PO and ensuring proper entry of invoice into AP Systems
  • Must be able to multitask and manage multiple people remotely across the property.
  • Regular, Early Start time, Reliable attendance
  • Knowledge of food and beverage receiving SOP and ability to judge food products quality quickly and accurately
  • Ability to prioritize and organize work assignments
  • Ability to work well in stressful, high-pressure situations
  • Ability to work with and understand financial information, data and basic arithmetic functions
  • Ability to work for extended periods of time in a refrigerated / freezer environment.
  • Strong written, verbal, computer and interpersonal skills.
  • Ability to manage vendor and vendor relations
  • Comprehensive knowledge of food and beverage operations
  • Comprehensive knowledge of Procurement procedures and policies
  • Basic Knowledge of Wine and Liquor for purchasing and receiving related tasks
  • Regular, predictable, full attendance.

Minimum Qualifications

Minimum level of education, experience, licenses, registrations and/or certifications needed to successfully accomplish the essential duties of this job. Specific industry related systems and/or software can be listed here as well.

Education, License, Certifications, Experience

  • Bachelor’s degree in Business or related training equivalent – strongly preferred
  • 5+ years of relevant work experience in similar scope and title – required
  • Experience within luxury brand/markets – strongly preferred
  • Experience with Purchasing Programs – required
  • Valid Driver’s license and insurance – required

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience.

  • Must be comfortable working in a shared space, with constant noise, without the use of a private office.
  • Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.
  • Schedules may vary from week to week based on business demands in excess of 50 hours with or without notice.
  • Must be comfortable with walking long distances and being on your feet for extended periods of time

Physical Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

  • Push, pull, and lift up to 65 lbs. on a daily basis.
  • While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting and standing for long and short periods of time.
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About this Employer

Grand Bohemian Hotel Orlando, Autograph Collection®

325 South Orange Avenue
Orlando, FL 32801

Telephone (407) 313-9000
Reservations (866) 663-0024

247 Room Hotel

www.marriott.com

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Our Hotel

A blend of one-of-a-kind style, luxury accommodations and modern convenience, Grand Bohemian Hotel Orlando is ideally located in the city's vibrant downtown district. Our luxury hotel greets guests with vaulted ceilings and striking Italian mosaics in the lobby, as well as a spectacular art gallery featuring noteworthy talents. Each boutique hotel room is infused with creative flair and thoughtful extras, including free Wi-Fi and elegant marble bathrooms. Dine at The Boheme, our international restaurant, which serves flavorful cuisine and hosts a popular Sunday Jazz Brunch. Relax and refresh your mind and spirit at the Poseidon Spa, offering an array of pampering treatments. After business or exploring Orlando, unwind to live music in Bosendorfer Lounge - its namesake piano is one of only two in the world. Or, host an elegant private event in our indoor and outdoor venues. With our prime downtown location, Grand Bohemian Hotel Orlando offers guests effortless access to the city's most popular attractions.