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Sales Administrative Assistant

Posted November 24, 2022

Embassy Suites by Hilton El Paso
El Paso, TX
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About This Job

The Embassy Suites El Paso is looking for a Sales Coordinator/Admin to join sales team.

The Sales and Catering Admin has overall responsibility for providing administrative support for Sales and or/Catering and for the efficient and smooth execution of all catering events. Individual must utilize available resources to provide excellent customer satisfaction. Requires knowledge of, and adherence to, hotel’s policies and procedures and all Sales/Catering policies, systems and procedures. The Sales & Catering Admin will meet or exceed sales standards, taking corrective action as needed to ensure standards are maintained. Work hours/days vary as directed by the business needs and can include weekends and Holidays.

Administrative support – general

Provided Administrative Support To Both The Sales & Catering Sales Mangers:

  • Established and maintains accurate files and trace system for the hotel
  • Maintains Delphi system certification requirements
  • Prepares and distributes mail
  • Distributes group resumes/BEO and all other pertinent customer communication to insure service
  • Answers calls, uncover client needs and forward calls to appropriate sales team member
  • Maintains and orders office supplies and sales collateral as needed and within budget
  • Completes daily and weekly sales reports for sales team
  • If assigned to New market Systems Analyst responsibilities, Sales & Catering Assistant will be provided with a supplemental job requirements outlining these NSA duties & responsibilities

Administrative support – SALES

Provides Administrative Support To The Group Sales Managers:

  • Verifies and communicates group daily event guarantees
  • Places follow-up calls to clients upon completion of events, sends thank you and comment card.
  • Maintains rapport with competitive hotels catering staff to align both hotels to receive overflow referrals
  • Completes RFP accordingly and timely
  • Checks for incoming leads on the hour and distributes to sales managers per market guidelines (when assigned this duty by DOS&M)


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About this Employer

Embassy Suites by Hilton El Paso

6100 Gateway East
El Paso, TX 79905

(915) 779-6222

187 Room Hotel

A suite stay in El Paso

Off I-10, our suites are three miles from El Paso International Airport. El Paso Zoo is five minutes away, and we’re 10 minutes east of downtown. Our hotel has an indoor pool, fitness center, patio, and 24-hour convenience store. Enjoy made-to-order breakfast and our complimentary evening reception.