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Executive Assistant

Posted November 22, 2022

Palm Beach Marriott Singer Island Beach Resort & Spa
Singer Island Riviera Beach, FL
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About This Job


Opportunity: Executive Assistant

Provide high-level administrative support for the General Manager and executive team including various hotel functions using superior communication and organizational skills.

Potential Career Path

Office Manager

Essential Job Functions

  • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive’s schedule.
  • Read and analyze incoming memos, submissions, reports and general correspondence to determine significance and plan for distribution.
  • File and retrieve documents.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 
  • Perform payroll duties including time-clock edits and inputs for the hotel.
  • Perform Human Resources administrative functions including posting jobs, onboarding employees and new hire paperwork and files.
  • Perform sales administrative functions as directed by the Director of Sales.
  • Maintain confidentiality when handing sensitive information.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

Position Requirements

  • Bachelor’s degree.
  • Prior Administrative Assistant experience at the executive level preferred.
  • Proficient with all Microsoft Offices programs. 

Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

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About this Employer

Palm Beach Marriott Singer Island Beach Resort & Spa

3800 North Ocean Drive
Singer Island Riviera Beach, FL 33404

(561) 340-1700

191 Room Hotel

Managed By


Our Hotel

Our all-suites hotel is located on beautiful Singer Island, between Jupiter and West Palm Beach. Spanning 20 floors and 191 suites, our resort features condominium-style accommodations with a full kitchen, separate living, dining and sleeping areas, private balconies with ocean views and abundant amenities. Guests can savor a delicious meal and great views at one of our three restaurants. They can go for a swim in our outdoor infinity pool or our lagoon pool with a slide. We are ready to host an event in our versatile event venues, featuring inspired catering and modern technology. Our luxury hotel on Singer Island welcomes all travelers to the West Palm Beach area in the height of style.