Search 25,332 current hospitality jobs

Administrative Assistant/Executive Secretary

Posted November 22, 2022

Hilton Goa Resort
Goa, India
Save this job

About This Job


An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

  • Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
  • Provide secretarial support to the Executive team
  • Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
  • Receive and distribute mail
  • Ensure outgoing mail is dispatched in a timely manner
  • Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
  • Maintain adequate supplies of office stationary
  • Identify and build internal and external relationships
  • Carry out all filing
  • Comply with all key security mandates
  • Report any maintenance issues or hazards
  • Maintain own work area in a clean, tidy and good manner
  • Report defective materials and equipment
  • Assist with special projects related to the Executive Office


What are we looking for?

An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

  • Excellent verbal and written communication skills
  • Excellent administration and IT skills
  • Committed to delivering a high level of customer service, both internally and externally
  • Flexibility to respond to a range of different work situations
  • Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

  • Previous administrative experience in a fast paced environment

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

Save this job

About this Employer

Hilton Goa Resort

Candolim North Goa
Goa, 403515


111 Room Hotel

Follow us:

Managed By

Opening Soon!

Nestled amidst the tropical forests of North Goa’s terraced hillsides, Hilton Goa Resort offers a unique setting from which to discover Goa in the utmost comfort. Minutes from the popular beaches of Candolim and Calangute, the resort is within reach of popular attractions including water sports, stylish dining options, shopping and bustling nightlife.

Every guest room, suite and villa offers views of the surrounding lush landscape and features a private deck, WiFi, and plenty of amenities. Opt for a suite for extra living and dining space or make the most of the peace and tranquility by choosing a secluded villa with pool and alfresco deck.

Enjoy the spa, outdoor swimming pools, children’s pool and Kids’ Club, a whirlpool and 24- hour fitness center. Dine at the all-day restaurant, sip a hot drink at the coffee lounge or while away the evening at our chic bar. Business travelers can choose from three meeting rooms and utilize the 24 hour business center. Hold your wedding reception in our Grand Ballroom or throw a party on our lush lawns.