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Director of Private Events

Posted November 23, 2022

Greenwich Country Club
Greenwich, CT
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Director of Private Events at Greenwich Country Club- the Premier Country Club in the Area

About This Job

The exciting director of events position encompasses all the activities involved in an event, from planning to execution. This position involves member interaction, building relationships, managing event staff. This position will create meaningful and impactful member events, build life memories, and foster member relationships.

The Director must be passionate about executing and delivering outstanding service to enhance the member and guest experience while thinking strategically. The Director must demonstrate internal team leadership while employing an entrepreneurial, collaborative, and results-oriented approach to lead and drive the production of high-quality events that advance and cultivate new member business. The GCC Banquet revenue averages $1.2 million dollars annually. Catering in our club is business within an industry; therefore, the Director of Private Events must possess high-level interpersonal and management skills to manage staff, members, and talent effectively. 

Essential Duties
  • Handle all ·member event inquiries 
  • Assist AGM with planning and execution of all member club events 
  • Generate contracts for all catering and special events 
  • Track and receive all deposits, correspondence history, and event life cycle 
  • Facilitate all member event inquiries and respond within a timely manner
  • Prepare and present weekly/monthly/annual revenue forecast
  • Generate BEO, room diagram to scale, seating chart if applicable, event timeline, and opening/closing duties for the team 
  • Develop, implement, and monitor annual sales (marketing) and budget for the banquet department; take corrective actions as necessary to help assure that financial goals are met 
  • Adapt and tailor banquet menus with Executive Chef and AGM according to industry trends and member preferences 
  • Conduct agenda-driven weekly BEO meetings with management team
  • Promote, advertise, and internally market the club’s social event facilities and capabilities to all members. Implement member marketing campaign to educate the members on the club’s banquet operations and capabilities 
  • Maintain current and accurate digital member files for all events 
  • Coordinate and assist with the setup, delivery, and storage of all necessary equipment 
  • Check function sheets against actual room set-up; oversee personnel scheduling for special functions and may help supervise service personnel 
  • ·Respond to and archive member feedback to enhance future event experiences
  • Obtain necessary permits for special events/functions
  • Attend management meetings to review policies and procedures, upcoming business, and to continually develop quality and image of banquet functions 
  • Track new products and trends in food service and catering applicable to the club. Assume responsibility of manager on duty (MOD) when necessary

Job Requirements
  • College degree required
  • 3 Years of Event Planning or Event Sales in a lead position
  • Must be able to communicate & interact professionally with members & employees
  • Ability to communicate in Spanish is a plus.
  • Must be organized, self-motivated
  • Ability to multitask and prioritize in a demanding environment
  • Exhibit a friendly, helpful and courteous manner with members and fellow employees. 
  • Frequent standing for extended periods of time.
  • Regular lifting up to 50 Lbs. 
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About this Employer

Greenwich Country Club

19 Doubling Road
Greenwich, CT 06830

(203) 869-1000

Golf/Country Club

greenwichcountryclub.org

Greenwich Country Club is a private 650-member family country club, located on 180 acres in Greenwich, CT and is the premier country club in the area, bringing together a rich 129-year history with a family and community culture. The GCC offers a variety of employment and career opportunities from administrative and management roles to banquet services and sporting activities.