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Rooms Controller

Posted March 4, 2023

Grand Hyatt Nashville
Nashville, TN
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About This Job



Job Title: Rooms Controller
Department: Front Office
Company: Dimension Hospitality
Reports To: Direct Report to Assistant Front Office Manager
Supervises: N/A

Job Purpose: Position provides leadership and instruction to Guest Service Agents while working with Front Office Leadership to book rooms, maintain inventory, ensure rooms are blocked in a timely fashion to meet the needs and requests of individual and group guests, along with hotel departments. Provides service recovery, answer phones, assists with guest requests and provides front desk support due to business demand.

Job Responsibilities:
1. Block and pre-register suites and rooms in the PMS according to guests requests five-days out. Assign VIP’s
according to sales, events, and management needs.
2. Keep front desk staff, including management, informed on any oversells, challenges, special accommodations
unmet, etc.
3. Over sold-out periods perform room protects to ensure that rooms blocked for future arrivals are protected
(one/two-night holes)
4. Check reservations listed on group resume and tour resumes to ensure reservation dates, billings, and room
blocks are accurate in the PMS system.
5. Attend Daily Business review meeting to be aware of business trends, new bookings and changes to current
6. Verify Billing details for third party, group blocks, credit card authorizations, etc are accurate and complete.
7. Promptly answer telephone answer front office phones with a positive and clear voice. Handle all requests and
problems and when needed delegate special requests to appropriate persons or departments.
8. Document any guest situations which require action by another department and follow up as needed.
9. Maintain out of order & out of service rooms with engineering and housekeeping
10. Other duties as assigned.

Job Skills:
1. Strong technical skills in Word, Excel, Outlook along with good internet navigation skills.
2. Excellent organizational skills, flexibility.
3. Experience with hotel PMS systems and operational proficiency.
4. Excellent interpersonal skills. Superior oral/written communication skills; ability to interact successfully with all
5. Excellent telephone etiquette.
6. Knowledge of general office equipment (e.g., fax machine, copy machine, printers).
7. Tact and good judgment and proven experience interacting with customers and hotel management.

Job Qualifications:
Education: High school diploma required.
Experience: Minimum 6 months experience in a hotel rooms division
Licenses/Certifications: N/A

Physical Requirements and working conditions:
Ability to speak and hear in English. Close and distance vision. Frequent sitting with some walking and standing. Frequently lifts/carries up to 25 lbs. Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills. Continually works in normal office conditions and in close proximity to others

Additional physical, visual and working conditions:
X Walk extended distances
X Lift/carry 6-25 lbs.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when business need dictates.
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About this Employer

Grand Hyatt Nashville

1000 Broadway
Nashville, TN 37203

(615) 622-1234

591 Room Hotel

The Grand Hyatt Nashville is inspired by Music City’s history, charm and personality.  The impressive 24-story hotel features 591 beautifully modern guest rooms, 77,000 square feet of event space, signature restaurants, multiple bars, a rooftop lounge, a pool deck overlooking the city, a Grand Club Lounge and a world-class spa.