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Administrative Assistant

Posted January 25, 2023

SpringHill Suites by Marriott Louisville Downtown
Louisville, KY
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About This Job


Opportunity: Administrative Assistant

Provide administrative support for the CEO and COO of an industry-leading and highly respected hotel management, investment and development firm operating over 100 hotels in 20 states.  The ideal candidate will possess solid administrative skills and understand the value of confidentiality while demonstrating and fostering a respectful work culture that is service and community oriented both internally and externally.  The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.    

Essential Job Functions

  • Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive’s schedule.
  • File and retrieve documents.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems.
  • Provide administrative and clerical support to executives.
  • Schedule meetings and arrange conference rooms.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinate office management activities.
  • Plans events and activities.
  • Maintain office procedures.
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Maintain hard copy and electronic filing system.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

Position Requirements

  • Bachelor’s degree preferred.
  • Prior Administrative Assistant experience required.
  • Proficient with all Microsoft Offices and Google programs.

HHM Benefits and Perks

  • Medical, Dental and Vision Health Insurance
  • Paid Time Off
  • 401k Company Match
  • Free Basic Life Insurance
  • Travel Discounts
  • Commuter Transit and Commuter Parking Benefits
  • Employee Assistance and Wellness Program
  • Educational/Professional Development

Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

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About this Employer

SpringHill Suites by Marriott Louisville Downtown

132 East Jefferson
Louisville, KY 40202

(502) 569-7373

198 Room All Suite

Managed By


Our Hotel

Our family-friendly hotel is steps from some of Kentucky's most beloved hot spots, such as the KFC Yum! Center, Fourth Street Live! and Whiskey Row. Make yourself at home in our spacious suites. With complimentary Wi-Fi, a mini-refrigerator, a microwave and plush bedding, you'll find everything you need to enjoy during any short or extended stay. After a night of sweet dreams, wake up to our free breakfast buffet, serving both hot and cold morning favorites. Break a sweat in our fitness center, followed by a refreshing dip in our indoor pool. Planning a meeting or event? We also feature over 1,900 square feet of flexible event space, perfect for celebrating or staying productive. Whether traveling for business or pleasure, allow SpringHill Suites Louisville Downtown to offer the friendly service and modern amenities you deserve.