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Maintenance Administrative Assistant II

Posted March 1, 2023

Spirit Mountain Casino
Grand Ronde, OR
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$18.82 - $22.00

About This Job


The Maintenance Administrative Assistant II provides administrative support to management personnel for area of assignment and performs related duties. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions

  • Receives incoming calls and processes mail and internal documentation for Department management.
  • Serves as a liaison for the Department’s management personnel and assists in ensuring the proper flow of communication.
  • Coordinates calendars and schedules meetings for management personnel; ensures the availability of all required meeting materials and equipment.
  • Prepares a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandum, and reports; creates statistical spreadsheets and/or databases.
  • Performs data entry, compiles information, and generates reports.
  • Files and maintains departmental records and documentation including personnel files; tracks employee personal data such as training requirements and anniversary dates.
  • Prepares departmental payroll and audits payroll information for accuracy.
  • Monitors office supplies, forms, and departmental equipment; maintains supply inventories.
  • Processes invoices, purchase orders, expense reimbursements, and/or employee referral bonuses for area of assignment.
  • Facilitates and maintains records and documentation for the Facilities Fire-Life-Safety systems, including reporting to the appropriate departments.
  • Serves as program administrator for the departmental database; adds and/or edits database users and establishes user access rights; provides training to database end users.
  • Coordinates Facilities work order management system and prepares related reports. 
  • Compiles and prepares budget data and various types of financial and statistical reports.
  • Provides backup clerical support for other administrative functions as required.
  • May coordinate administrative activities and/or provide training to clerical personnel.

Spirit Mountain Standards

  • Delivers Spirit Mountain’s Spirit of Excellence by consistently modeling attitudes and behaviors in alignment with SMGI’s Pride Values, Brand Promise, and Business Vision.  
  • Learns, comprehends, and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Title 31 Regulation requirements.
  • Follows all Corporate and departmental safety policies and procedures.


Required Knowledge of

  • Administrative principles and practices.
  • General office practices, procedures, and equipment.
  • Standard computer software applications, such as Microsoft Office.
  • Processes and standards for maintaining departmental records and documentation.
  • Departmental operations, policies, and procedures for area of assignment.

Required Skill in

  • Performing a variety of skilled administrative functions.
  • Providing administrative support to management personnel.
  • Preparing correspondence and reports and maintaining departmental records.
  • Processing invoices, purchase orders, and payroll information.
  • Establishing and maintaining effective working relationships with others.

Education, Experience, Licenses, Registrations, and Certifications

  • High School Diploma or equivalent, and three (3) years administrative support experience, or equivalent combination of education, training, and experience.
  • High security gaming license issued by the Grand Ronde Gaming Commission is required. 
  • Must be at least 21 years of age. 
  • Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

Environmental Factors and Conditions/Physical Requirements

  • Work is performed in an office environment and/or in and around gaming facilities with occasional exposure to tobacco smoke and noise.
  • Work is subject to frequent sitting, intermittent standing and walking, and occasional bending, reaching, and lifting up to 50 pounds.

Additional Information

Salary Range:  $18.82 - $22.00 Hourly

All applicants must be able to demonstrate their US work authorization during the employment verification process.

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About this Employer

Spirit Mountain Casino

27100 SW Salmon River Highway
Grand Ronde, OR 97347

(503) 879-3737

Spirit Mountain Casino is conveniently located approximately 65 miles southwest of Portland and only 25 minutes from the coast!

We offer an expansive selection of gaming, entertainment, and great food. We have a variety of accommodations to choose from, from standard rooms to deluxe suites to fit everyone’s needs. Our dining options feature great variety as well, offering first-class service restaurants and a full-service bar and lounge. And with 90,000 square feet of gaming space full of blackjack tables, roulette, and baccarat as well as slot machines.

Why people like to work here
Spirit Mountain Casino is proud to offer a competitive, comprehensive benefits package which includes:

  • Competitive Wages
  • Graveyard shift differential
  • Part-time pay differential
  • Fuel Discount
  • Fuel rewards for attendance
  • Medical, Dental, Vision, and Pharmacy
    Coverage **
  • Other Insurance Plans such as Life,
    Accidental Death and Dismemberment,
    Group Accident, Critical Illness, Short Term Disability,
    and Flexible Spending Account **
  • Paid Time Off **
  • Free Meals
  • 401k & IRA Plans
  • Wellness Program
  • Employee Discount Program
  • Employee Referral Bonus Program
  • Career Development Training and Opportunities
  • Employee Assistance Program
  • Gift Store Discounts
  • Free Flu Immunizations
  • Employee Incentives such as Turkey Giveaway, Winter & Summer Celebrations, Employee of the Month/Supervisor of the Quarter, and Service Awards