Description

The Maintenance Administrative Assistant II provides administrative support to management personnel for area of assignment and performs related duties. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions

• Receives incoming calls and processes mail and internal documentation for Department management.
• Serves as a liaison for the Department’s management personnel and assists in ensuring the proper flow of communication.
• Coordinates calendars and schedules meetings for management personnel; ensures the availability of all required meeting materials and equipment.
• Prepares a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandum, and reports; creates statistical spreadsheets and/or databases.
• Performs data entry, compiles information, and generates reports.
• Files and maintains departmental records and documentation including personnel files; tracks employee personal data such as training requirements and anniversary dates.
• Prepares departmental payroll and audits payroll information for accuracy.
• Monitors office supplies, forms, and departmental equipment; maintains supply inventories.
• Processes invoices, purchase orders, expense reimbursements, and/or employee referral bonuses for area of assignment.
• Facilitates and maintains records and documentation for the Facilities Fire-Life-Safety systems, including reporting to the appropriate departments.
• Serves as program administrator for the departmental database; adds and/or edits database users and establishes user access rights; provides training to database end users.
• Coordinates Facilities work order management system and prepares related reports. 
• Compiles and prepares budget data and various types of financial and statistical reports.
• Provides backup clerical support for other administrative functions as required.
• May coordinate administrative activities and/or provide training to clerical personnel.

Spirit Mountain Standards

• Delivers Spirit Mountain’s Spirit of Excellence by consistently modeling attitudes and behaviors in alignment with SMGI’s Pride Values, Brand Promise, and Business Vision.  
• Learns, comprehends, and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Title 31 Regulation requirements.
• Follows all Corporate and departmental safety policies and procedures.

Requirements

Required Knowledge of

• Administrative principles and practices.
• General office practices, procedures, and equipment.
• Standard computer software applications, such as Microsoft Office.
• Processes and standards for maintaining departmental records and documentation.
• Departmental operations, policies, and procedures for area of assignment.

Required Skill in

• Performing a variety of skilled administrative functions.
• Providing administrative support to management personnel.
• Preparing correspondence and reports and maintaining departmental records.
• Processing invoices, purchase orders, and payroll information.
• Establishing and maintaining effective working relationships with others.

Education, Experience, Licenses, Registrations, and Certifications

• High School Diploma or equivalent, and three (3) years administrative support experience, or equivalent combination of education, training, and experience.
• High security gaming license issued by the Grand Ronde Gaming Commission is required. 
• Must be at least 21 years of age. 
• Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

Environmental Factors and Conditions/Physical Requirements

• Work is performed in an office environment and/or in and around gaming facilities with occasional exposure to tobacco smoke and noise.
• Work is subject to frequent sitting, intermittent standing and walking, and occasional bending, reaching, and lifting up to 50 pounds.

Additional Information

Salary Range:  $18.82 - $22.00 Hourly

All applicants must be able to demonstrate their US work authorization during the employment verification process.