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Executive Assistant

HHM Hotels

2001 Market Street
Suite 3500
Philadelphia, PA 19103

Management Company
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Full-Time

Overview

Opportunity: Executive Assistant 

The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires focus and flexibility to deliver the highest impact and greatest value to the executives it supports in the most efficient way.

The ideal individual will have the ability to exercise strong EQ and a high level of discretion in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities in addition to being external facing as situations warrant.

 The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Your Focus

  • Complete a broad variety of administrative tasks, including: tracking the status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; managing key relationship and contact lists; and, compiling documents for travel-related meetings.
  • Serve as a representative to employees and outside individuals.
  • Arrange and organize internal meetings and conference calls on behalf of the executives.
  • Coordinate and manage abundant travel itineraries (airfare, hotel, car rentals) in advance, and be prepared with a backup plan should issues arise.
  • Process all expenses and look for ways spending can be minimized.
  • Schedule meetings and complete appropriate research that will benefit the executives.
  • Proactively maintain calendars to ensure deliverables are completed correctly and on time.
  • Prioritize events and meetings for optimal time management of executive schedules.
  • Build relationships between the executives and all internal and external individuals by serving as a liaison.
  • Set up all logistics for events, including materials preparation, room set-up, dress code verification, and ordering food and/or drinks (if required).
  • Manage and coordinate board of director, client, and other key stakeholder meetings as well as a cadence for ongoing stakeholder management
  • Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
  • Write drafts of speeches, general presentations, and communications for key leaders
  • Follow sustainability guidelines and practices 
  • Practice safe work habits.
  • Perform other duties as requested by management.

Your Background and Skills 

  • Administrative experience at the executive level is highly preferred.
  • Proficient in Excel, Word, and PowerPoint.
  • Strong written skills, including experience and interest in internal and external communications and marketing.
  • Based in Philadelphia with occasional travel

HHM Benefits and Perks

  • Medical, Dental and Vision Health Insurance
  • Paid Time Off
  • 401k Company Match
  • Free Basic Life Insurance
  • Travel Discounts
  • Commuter Transit and Commuter Parking Benefits
  • 24/7 access to TELUS Health, a confidential work-life resource.
  • Educational/Professional Development
  • Technology Reimbursements

Work Environment and Context

  • Extended work hours may be required.
  • Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate a keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

Posted June 29, 2024

HHM Hotels

An Industry Leader in Hospitality

HHM Hotels is the preferred operator to many sophisticated and institutional owners of hotel real estate, including public and private owners, across the United States and Canada. We are known for consistent outperformance in operating results, the stability of our managed portfolio and operating teams, and our unrelenting focus on people, processes, and technology. HHM Hotels is tireless in delivering results and working closely with our owners across a portfolio of 240 hotels and over $2BN in managed revenues in the United States and Canada.

MANAGEMENT

For the past 30 years, HHM Hotels has focused on building out specific and differentiated capabilities and technology to serve our owners and drive industry-leading results in the areas of revenue generation, cost management, service delivery, and associate development and retention. In particular, we have focused on developing proprietary data, processes, and business systems to drive advantage and maintain our unwavering focus on results across every aspect of our managed hotels.

INVESTMENT

HHM Hotels has a highly active and productive investment team that seeks to leverage our operating capabilities and market knowledge to source, underwrite, and introduce deals to our stable of industry-leading investment partners. We have helped put together dozens of related deals and focus carefully on potential operational efficiencies, brand or market repositioning opportunities, and other ways that we can find value through our extensive market knowledge, operating capabilities, and in-house legal, asset management, and risk management teams.

BRAND POSITIONING

Our experience with branded and independent hotels allows us to quickly determine the brand positioning within a local market to ensure the highest operational profitability. We understand the demands of hotel openings and rebranding because we’ve been on the ground to lead them, from Forbes Five-Star property openings and global product launches to corporate rebranding projects around the world.