Banquets Catering Coordinator

Epping Forest Yacht & Country Club is one of the most premier places to work in Northeast Florida.  Apply today and take advantage of a unique opportunity to work at this historic property.  People are our greatest asset, and we are currently seeking people like you who have a desire to join our team.

What's in it for you?  Top pay - Flexible scheduling - Company provided uniforms and dry cleaning benefits - Company provided training & certifications . . . and so much more!

EDUCATION: Four-year college degree, with a preferred major in related field, i.e., Hotel Management, Business or Marketing or 2 years prior experience in Conference & Catering.

TRAINING & EXPERIENCE: Prior experience in conference and catering coordination. Must have a valid Florida Driver’s License.

JOB KNOWLEDGE: Must have a working knowledge of service agreements, banquet event orders, hotel/resort operations and procedures. Experience in a high-volume upscale membership club or luxury resort a plus.

JOB SUMMARY: Responsible for organizing and coordinating the many and varied details relating to the successful servicing of group meetings and special event functions at The Lodge & Club.

PHYSICAL ABILITIES: Must be able to work on feet, moving about at a quick pace for several hours at a time. Must be able to work under busy conditions. Must be able to lift, carry and move up to 50 pounds.

Responsibilities for this Position

• Support the Special Events & Catering Sales Director and Catering Department by building accounts in Springer Miller, iVvy/Delphi and Canary, with any necessary notes and trace (i.e.cut off dates/deposits/signed documents). Create files, manage the contract turnover process and deposit schedules for Lodge catering events. Effectively communicate and distribute Banquet Event Orders, Group Resumes, Daily Activities, Change Logs, and VIP Amenity Requests to all applicable departments.
• Energetic personality a plus. The ideal candidate will havea professional “Team Oriented” mindset. Must be able to work a flexible schedule, to include weekends, holidays and split shifts, based on and according to business levels, and maintain regular attendance in compliance with Gate Hospitality standards.
• Serve as day of event support for occasional large-scale social events and weddings, specifically assisting the Wedding & Special Events Manager during vendor load-in and set up, transitioning guests to/from each event, and overseeing the time-line and details are executed correctly on behalf of EFFYC.
• Support General Manager by building in-house meeting holds; detail Banquet Event Orders in iVvy/Delphi and distribute internally.
• Must meet Gate Hospitality dress code and personal grooming standards. Approach all encounters with guests and employees in an attentive friendly courteous and service-oriented manner.
• Must attend all required Gate orientation, training and safety courses; attend BEO meeting and internal departmental meetings as needed.
• Must comply at all times with Gate Hospitality standards and regulations to encourage safe and efficient hotel operations. Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment.
• Perform any other duties requested or required by Catering Department.

The Epping Forest Yacht and Country Club is an Equal Opportunity Employer and a drug-free workplace.