Group Sales Administrative Assistant

About the Company:

Join the prestigious Ponte Vedra Inn & Club, situated in the vibrant heart of Ponte Vedra Beach, Florida. As a member of our distinguished team, you will play a vital role in delivering unparalleled hospitality, exceptional amenities, and memorable experiences to our valued guests. With a rich history dating back to 1928, we have solidified our status as a pillar of excellence within the hospitality industry. Embark on a fulfilling journey with us and take your hotel sales career to new heights.

Job Description:

We are pleased to offer a unique opportunity for a dedicated Sales Administrative Assistant to become a pivotal part of our Sales team at Ponte Vedra Inn & Club. This role demands a high level of organization, meticulous attention to detail, and the capability to manage multiple tasks simultaneously. As a Hotel Sales Administrative Assistant, you will play a crucial role in elevating our sales initiatives, ready to make a significant contribution and leave a lasting impact.

Job Duties and Responsibilities:

• Provide comprehensive administrative support to our Sales department, ensuring seamless operations through managing calls, generating sales-related documentation, contracts, and correspondence with precision, ensuring timely and accurate delivery.
• Act as a representative of our property, aiding in the organization of sales presentations, site visits, and familiarization tours for prospective clients.
• Work collaboratively with the Sales team to develop engaging sales reports, proposals, and presentations that effectively attract our target clientele.
• Efficiently manage our customer relationship management (CRM) system, maintaining up-to-date and accurate information to support our sales strategies.
• Perform a variety of administrative tasks such as filing, data entry, and record keeping to ensure the smooth operation of our sales department.
• Enhance teamwork and cooperation by maintaining effective communication with other hotel departments, contributing to the provision of extraordinary guest experiences.
• Undertake other duties as requested by management, showcasing adaptability and commitment to the team's success.

Qualifications:

• A High School diploma or equivalent is required, with further education or certification in Hospitality or Sales considered an advantage.
• Prior administrative experience within a hotel, resort, or sales setting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with customer relationship management (CRM) software such as Amadeus a plus.
• Exceptional written and verbal communication skills, with the ability to engage and inspire.
• The ability to thrive in a fast-paced environment, prioritizing tasks and managing multiple responsibilities efficiently.
• Strong problem-solving and decision-making skills, with a creative approach to addressing challenges.
• A professional demeanor, complemented by a courteous attitude and a customer-focused approach.
• Flexibility with work hours, including availability for occasional evenings, weekends, and holidays to meet business needs.

How to Apply:

Embark on an exciting journey to elevate your hotel sales career with Ponte Vedra Inn & Club. If you're ready to contribute to our legacy of excellence, we invite you to apply for the position of Hotel Sales Administrative Assistant. Please submit your resume and a cover letter that highlights your relevant experience and qualifications. We look forward to discovering how you can make a difference at Ponte Vedra Inn & Club. Thank you for considering us as your next career step. Together, we will continue to set the standard for excellence.

Benefits

• Vacation Pay, Holiday Pay, Sick Pay
• 401(k)
• Medical/Dental/Vision/Short Term Disability/Long Term Disability/Life Insurance
• Free Parking
• Employee Café
• Dry Cleaning 

The Ponte Vedra Inn & Club is an Equal Opportunity Employer and a Drug-Free Workplace. We provide equal opportunity without regard to race, color, national origin, religion, sex, age, marital status, or disability.