Executive Assistant, Food & Beverage
Full-Time
Reporting to the Vice President of F&B, the Food & Beverage Executive Assistant provides high-level administrative and professional support to the executive team. This position enhances these executives' effectiveness by executing various complex administrative duties requiring thoughtfulness, sensitivity, and discretion. The Executive Assistant will be a seasoned professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization, and performance of confidential and time-sensitive administrative assignments.
Essential Duties & Responsibilities
1. Plans, schedules, and organizes the executive’s Outlook calendar and related business activities; coordinates day-to-day activities; manages schedule conflicts and challenges; provides daily itineraries.
2. Composes, prepares, and proofreads highly accurate correspondence, presentations, and reports. Prepares information needed for business reports and presentations as directed, including all supporting documents, charts, spreadsheets, etc.
3. Serves as a diplomatic gatekeeper that effectively filters internal and external calls, visitors, and other inquiries—acts as a liaison for visitors, including contacting and escorting as needed.
4. Tracks financial expenditures, including receipt collection, reimbursement follow-ups, charge contesting, and credit card reconciliation.
5. Conducts research, prepares documents/correspondence and communications, and gathers information on various topics to support executive decision-making processes.
6. Works closely and effectively with key leaders, keeping them well informed of upcoming commitments and responsibilities and following up appropriately. Manages information flow through the department while always maintaining confidentiality. Represents F&B in internal and external meetings, as necessary.
7. Manages administrative projects, ensuring on-time completion and accuracy of information. Coordinates the people and resources necessary to implement plans. Follows up with appropriate management on pending information and requests. Resolves obstacles to success through clear action plans and uses innovative problem-solving and critical-thinking approaches to recommend solutions. Ensures project objectives are met by monitoring and measuring progress; coordinates the people and resources. Necessary to implement plans.
8. Manages and plans heavy travel itineraries for key casino executives and business partners, including all necessary arrangements and coordination of airfare, hotel accommodations, and transportation.
9. Nurtures and supports internal and external vendor relationships.
10. Performs other duties as assigned to support the efficient operation of the department.
Education/Experience/Qualifications
Associate’s Degree in Business Administration or related field required.
Minimum of two (2) years experience within the administration, casino operations, customer experience, or hospitality industry required.
Related, relevant, and direct experience may be considered instead of the minimum educational requirements indicated above.
Must have the ability to communicate verbally across all levels of the organization.
Must have good presentation skills.
Must have excellent writing skills and strong computer skills covering Microsoft Office and all compliance applications.
Must have exceptional interpersonal skills, communicating effectively with internal and external guests.
Certificates/Licenses/Registrations
At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
A qualified candidate/employee must have a valid driver’s license with an acceptable driving record as determined by the insurance carrier.
Yaamava’ Resort and Casino at San Manuel will make reasonable accommodations in compliance with applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!
Yaamava’ Resort & Casino at San Manuel
Yaamava’ Resort & Casino at San Manuel is located just 60 minutes from downtown Los Angeles in the city of Highland, CA. It is one of the largest casinos on the West Coast, with 7,000 slot machines, 150 table games, and five high-limit rooms. We are one of the top 10 largest casino resorts in the US.
Guests enjoy sweeping views of the San Bernardino Mountains, live entertainment, and a full array of dining options, which include The Pines Modern Steakhouse, Hong Bao Kitchen, Serrano Vista Cafe, Rock & Brews, Chingon Kitchen, Big Mo’ Cafe, and 11 bars and lounges.
The Serrano Spa earned a Forbes Travel Guide Five-Star award, and The Pines Modern Steakhouse and Yaamava’ Resorteach earned a Forbes Travel Guide Four-Star award, with all three being the first in the Inland Empire to receive such designation. Yaamava' Resort and Casino at San Manuel also received two 2023 AAA Four Diamonds ratings for the new hotel and The Pines Modern Steakhouse.
The hotel is a 17-story tower with 432 guest rooms. Guests relax in an elevated pool with a bar and private cabanas, the lavish full-service Serrano spa and salon, a health and fitness center, a full array of dining options, multiple bars and lounges, and luxe retail shops.
Indian gaming in California is an exciting, thriving industry. Whether working on the casino floor or providing support to gaming operations as a “behind the scenes” employee, you can contribute to a dynamic and challenging business and have opportunities to learn and grow with the gaming industry.
At San Manuel, our team members define us. Working at San Manuel is more than just a job. It is a career that will help you grow into the successful professional you want to be.
Click here to see why you’ll want to work on our Team
Our benefits focus on five key areas of wellness - financial, emotional, physical, social, and occupational - because we know it takes more than a salary to thrive. The benefits under each category include everything from retirement, insurance and dental benefits to emotional wellness programs, home repair services, and much more.
