Assistant Manager Purchase

Description

POSITION STATEMENT

A Assistant Purchase Manager will support the Cluster Purchasing Manager in overseeing daily operation of Purchasing team. Supporting purchases of the hotel and consistently contributes cost savings.

POSITION SUMMARY

Essential Duties & Responsibilities

• Ensures that all hotel, company rules, local and international laws, SOX, P&Ps, SOPs and regulations are adhered to, including the timely and accurate reporting of financial information
• Adequate involvement in operations, monitoring and interacting with related team members on a daily basis
• Ensures the smooth operation of Purchasing section and all assigned policies and procedures are followed and keep supplier related data confidential at all time  
• Assist Purchasing Manager with the purchasing of all goods and equipment required by the hotel
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using group nominated suppliers where applicable
• Ensure the purchase of correct goods and materials at a competitive price and proper quantities/ volumes
• Ensure locally nominated supplier information is kept current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Monitor all areas of purchasing including contracts, leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Supports with other duties and projects as required 
• Actively supports superior and supervises direct subordinates to ensure queries and issues are addressed in a responsive manner
• Identifies own training needs and develops training plans to ensure continuous development of required areas. Once the training needs identified and development plan established, monitor the development progress on a regular basis to minimize skills and abilities inadequacy in carrying out daily duties
• Lives with Hilton’s core values at all time- Hospitality, Integrity, Leadership, Teamwork, Ownership and Now

Requirements

POSITION STATEMENT

A Assistant Purchase Manager will support the Cluster Purchasing Manager in overseeing daily operation of Purchasing team. Supporting purchases of the hotel and consistently contributes cost savings.

POSITION SUMMARY

Essential Duties & Responsibilities

• Ensures that all hotel, company rules, local and international laws, SOX, P&Ps, SOPs and regulations are adhered to, including the timely and accurate reporting of financial information
• Adequate involvement in operations, monitoring and interacting with related team members on a daily basis
• Ensures the smooth operation of Purchasing section and all assigned policies and procedures are followed and keep supplier related data confidential at all time  
• Assist Purchasing Manager with the purchasing of all goods and equipment required by the hotel
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using group nominated suppliers where applicable
• Ensure the purchase of correct goods and materials at a competitive price and proper quantities/ volumes
• Ensure locally nominated supplier information is kept current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Monitor all areas of purchasing including contracts, leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Supports with other duties and projects as required 
• Actively supports superior and supervises direct subordinates to ensure queries and issues are addressed in a responsive manner
• Identifies own training needs and develops training plans to ensure continuous development of required areas. Once the training needs identified and development plan established, monitor the development progress on a regular basis to minimize skills and abilities inadequacy in carrying out daily duties
• Lives with Hilton’s core values at all time- Hospitality, Integrity, Leadership, Teamwork, Ownership and Now