Executive Assistant / Project Facilitator

What you will be doing

• Problem Solving: Anticipate and address potential issues or conflicts before they arise. Troubleshoot problems and provide solutions in a timely manner.
• Adaptability: Remain flexible and adaptable to changing priorities and responsibilities in a fast-paced environment.
• Continuous Improvement: Seek opportunities for process improvement and efficiency gains within the executive's workflow and overall operations.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Project Coordination: Assist in the coordination and execution of special projects or initiatives, working closely with other team members or external stakeholders as required.
• Relationship Management: Build and maintain effective relationships with internal and external stakeholders, including clients, partners, and vendors.
• Time Management: Manage priorities effectively, multitasking when necessary, and meeting deadlines consistently.
• Information Management: Organize and maintain paper and electronic files, databases, and records. Conduct research and compile information as needed for reports, presentations, or projects.
• Administrative Support: Provide general administrative support such as handling expenses, managing invoices, processing paperwork, and maintaining office supplies.
• Calendar Management: Maintain the executive's calendar by scheduling appointments, meetings, and events, ensuring optimal use of time and prioritizing commitments accordingly.
• Communication Management: Handle all incoming and outgoing communication on behalf of the executive, including phone calls, emails, and letters. Draft, proofread, and edit correspondence as necessary.

What’s in it for you…

• Insurance enrollment available from DAY 1!
• Paid time off available from DAY 1!
• Holiday pay available from DAY 1!
• 401(k) enrollment after 30 days!
• Hotel and travel discounts at worldwide destinations!
• Professional development and promotion opportunities!

Skills Requirements:

• Time Management: Excellent time management skills to prioritize tasks, meet deadlines, and optimize the executive's schedule.
• Attention to Detail: Keen attention to detail to ensure accuracy in all tasks, including scheduling, documentation, and correspondence.
• Research Skills: Ability to conduct research and gather information from various sources to support decision-making and project execution.
• Emotional Intelligence: Ability to understand and manage emotions effectively, both in oneself and in others, fostering positive working relationships and conflict resolution.
• Proactivity: Take initiative in identifying opportunities for improvement, streamlining processes, and providing proactive support to the executive and the team.
• Resilience: Ability to remain composed and focused under pressure, handling challenging situations with grace and composure.
• Prioritization Skills: Ability to assess priorities and allocate time and resources effectively to ensure the most critical tasks are completed promptly.
• Networking Abilities: Capability to network and build professional connections, representing the executive and the organization positively in various professional settings.
• Teamwork: Collaborative attitude and willingness to work effectively with other team members to achieve common goals.
• Professionalism: Maintain a professional demeanor and represent the executive and the organization with integrity and professionalism at all times.
• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with various stakeholders, including executives, colleagues, clients, and vendors.
• Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email clients, calendar management tools, and other relevant software applications.
• Organizational Skills: Ability to manage multiple tasks, priorities, and deadlines efficiently.
• Communication Skills: Strong written and verbal communication skills are essential for effective interaction with colleagues, clients, and stakeholders.

Who you will be working with

First Hospitality is a national, experienced, and established hospitality management and development company serving the investment and real estate industries. Since 1985, we have been an award-winning pioneer in the hospitality industry. In 2019, First Hospitality was named as Forbes America’s Best Midsize Employer.

For 35 years, we’ve led our industry and our partners as a beacon of passion, progress, and profitability. Between our decades of experience and the energy and enthusiasm of our team, we’re dedicated and discerning partner in hotel management, acquisitions, and development. Being one step ahead is more than a goal; it is our legacy and our promise.

We have successfully developed, marketed, and managed properties throughout the Midwest, ranging across 19 brands from full service to limited service, and suburban to city center. We understand that our success is rooted in the quality of our people. Our innovative people practices focus on rewards for results. Our company's success is rooted in the individual and is nurtured through the embracement of a common set of values.

First Hospitality seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. We foster a diverse and inclusive work environment that promotes collaboration, flexibility and fairness.

EQUAL OPPORTUNITY EMPLOYER