Executive Meetings Manager
The Bellevue Hotel
200 South Broad Street
Philadelphia,
PA
19102
First opened in 1904, The Bellevue-Stratford quickly established itself as one of the most celebrated hotels in the nation—designed in the French Renaissance style and renowned as a vibrant gathering place for presidents, royalty, and cultural icons. After decades of prominence, the historic property was listed on the National Register of Historic Places in 1977 and underwent an extensive restoration beginning in 2021. Reopened in 2024, The Bellevue now stands as a reimagined, multifaceted destination that honors its legacy while welcoming a new generation of travelers, reaffirming its place as The Grand Dame of Broad Street. Its revival has already earned significant industry recognition, including the 2025 AHEAD Americas Awards for Hotel of the Year and Best Guest Rooms, a #6 ranking in Condé Nast Traveler’s 2025 Readers’ Choice Awards for the Mid-Atlantic, and Gold Key Awards for Best Midscale Lobby and Best Midscale Hotel.
Overview
The Executive Meeting Manager is responsible for coordinating and supervising assigned group business after it is booked by the sales department, and through completion of the event or function, while maintaining profitable operations and high-quality products and service levels. The employee is expected to market ideas to promote business; Reduce employee turnover; Maintain revenue and payroll budgets; and meet budgeted productivity while keeping quality consistently high. The Executive Meeting Manager is also responsible for acting as a liaison between client and operating departments to ensure a successful meeting and to generate repeat business.
Responsibilities
- Follow up on all Group and Social {Wedding} turnovers with 24 hours via telephone and within 3 days with written correspondence
- Respond to requests – either by email or telephone from Meeting Planners immediately.
- Use the Partnership Agreement to meet client needs.
- Have a comprehensive knowledge of all operational departments within the hotel; guest services, reservations, housekeeping, audio visual, accounting, restaurants, bars, and engineering.
- Effectively communicate and interact with outside planners and vendors for event setup.
- Maintain pricing integrity and propose upgraded guestroom and Suite accommodations whenever possible
- Create, review and revise rooming lists and VIP lists.
- Create detailed Resumes for all Groups and Social Events on a Weekly basis.
- Manage existing accounts and follow up with client for re-solicitation and to capture future business.
- Effectively communicate with hotel partners on any Food and Beverage client requests.
- Manage the Event Diary in Hyatt Envision Sales and adjust space in order to ensure maximum potential revenue.
- Be visible on the floor and assist staff as needed during group business dates of stay and on social blocks date of arrival
- Be involved in and/or conduct departmental and hotel training (One-to-One Training, etc.)
- Plan and execute holiday and special events in conjunction with the Director of Human Resources
- Utilize feedback from Meeting Planner evaluations to improve service and quality.
- Participate in required M.O.D. program as scheduled.
- Position would be responsible for fully executing all room blocks for both group and social business from contract signing through post event billing
- Assist Pergola in booking one-off social events in the restaurant’s private dining room
Qualifications
Education & Experience:
- At least 2 years of progressive experience in a hotel or a related field; or a 4year college degree, or a 2-year College degree and 1 or more years of related experience.
- Must be proficient in MS Windows, Excel – MS PowerPoint in addition to other Company approved spreadsheets and word processing.
Physical requirements:
- Flexible and long hours sometimes required including weekends.
- Medium work exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- At least 2 years of progressive experience in a hotel or a related field; or a 4year college degree, or a 2-year College degree and 1 or more years of related experience.
- Must be proficient in MS Windows, Excel – MS PowerPoint in addition to other Company approved spreadsheets and word processing.
About The Bellevue Hotel
The Bellevue Hotel is a living landmark that embodies the style and revelry of Philadelphia’s gilded days. Part history, part innovation and always timeless, here guests enjoy spacious hotel rooms in a Center City location on Broad Street.
The Bellevue Hotel is embarking on an exciting transformation journey, offering guests a whole new level of luxury and style upon completion. Stay tuned for an unforgettable experience in the heart of Philadelphia and join our team!
About Highgate Hotels
About the company
Passionate about hospitality? If so, we strongly encourage you to consider an exciting and rewarding career with Highgate Hotels. When joining the Highgate family, you become so much more than an associate; you become part of an elite team of individuals who are committed to providing world-class service to every guest, every time.
About Us
Highgate is an industry-leading investor and manager of hospitality assets. With over 25 years of experience, Highgate is the dominant hotel player in key gateway markets, such as New York, San Francisco, Boston, Miami, Key West and Waikiki, and an expanding presence in key European markets. We operate 100+ hotels and approximately 30,000 rooms around the world, with a diverse portfolio representing everything from legacy brands to bespoke lifestyle and independent hotels.
Boasting award-winning properties in North America and Europe, Highgate's success can be attributed to game-changing technological innovations, fresh insight into hotel trends and a creative approach to hotel management. We elevate the profile and performance of every hotel we touch by adhering to a set of standards that reflects our own expectations for greatness.
Highgate Culture
Highgate fosters an inspiring and inclusive culture that helps to make us best-in-class in the hospitality world. Unlimited career growth, inspiring leadership and long-term career possibilities are just some of the reasons why the most talented individuals in the hospitality world carve out long-term relationships within Highgate.
- Unlimited Career Growth
- Multiple-Brand Experience
- Long-Term Career Possibilities
- Your Chance To Make An Impact
- Inspiring Leadership
- Taking the Pulse of the Workforce
Highgate Benefits Summary
Highgate encourages the health and financial well-being of its associates by providing a comprehensive benefits program, elective coverage options and a savings plan to meet the personal needs of all associates and their families. Eligible full-time associates have the opportunity to participate in Highgate's comprehensive benefit program that includes:
- Medical/Pharmacy
- Dental Coverage
- Vision Coverage
- Life Insurance
- Voluntary Short Term Disability
- Voluntary Long Term Disability
Enhanced Benefit Offerings
- Physician at your Fingertips
- Wells Fargo Insurance Benefit HelpLine
- Employee Assistance Program (EAP)
- Identity Theft Solutions
- Employee Financial Solutions
- Health Care and Dependent Care Flexible Spending Accounts (FSAs)
Voluntary Benefit Offerings
- Trustmark Benefits Universal Life
- Trustmark Benefits Critical Illness
- Trustmark Benefits Accident Insurance
- Precious Pet Care
- Family Protection Plus
