Accounting Clerk

Job Summary

The Accounting Clerk is responsible for the accounts payable, accounts receivable, Income Auditor, Payable as well functions as well as General Cashier at the hotel, as applicable; ensuring invoices are received and/or processed on a timely basis, responsible for handling all the hotel deposits in accordance with Hyatt Standards. In addition, The Accounting Clerk also assists the Property leaders with the administration of the Accounting area, including Accounts Payable, Human Resources and Payroll.

Education & Experience

• High School diploma or equivalent required.
• College course work in related field helpful.
• Experience in a hotel or a related field preferred.
• Ability to focus on details and resolve numerical problems, 
• Ability to communicate (written & verbal) in English with guest, management, and employees.
• High level of customer service skills a plus.
• Prioritize, organize, and follow up, maintain confidentiality of pertinent hotel data. 
• Must be proficient in Opera, Hotel Point-Of-Sale (POS), Hotel Accounting System.
• No supervisory experience required. 
• License or Certification: None

Job Duties & Responsibilities

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Hyatt standards, as required by
• scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working as per Hyatt standards.
• Always comply with Hyatt standards and regulations to encourage safe and efficient hotel operations.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with the property Accounting LSOP’s.
• Generate an aging report as directed by the property/Corporate Office.
• Maintain a filing system for direct billing.
• As directed by department leaders, assist the Property Accountant with Accounts Receivable team.
• Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
• Participate in credit meetings and give status of accounts if needed.
• Assist the Property Accountant with the administration of Human Resources issues, including processing payroll administration and distribution of paychecks.
• Assist with other accounting duties as directed by the department leaders.
• Assist with filing of Accounting Paperwork.
• Interacting and occasionally having unsupervised contact with guests and/or colleagues
• Access and control to sensitive areas in the hotel premises, including bank reconciliation and proprietary financials.
• Appropriately handle and manage confidential information including proprietary and trade secret information and access to information technology systems.
• Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
• Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
• Handle inquiries and provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
• Complete batch adjustments to payroll.
• Adjust basic settings in time clock system (e.g., employee schedule, time clock restrictions) and correct punches.
• Input employee total sales and tips into payroll system.

Assists Management

• Assist management in preparing payroll of hourly employees (e.g., ensure accuracy, adjustments, and distribution).

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Actively listen to and consider the concerns of other employees, responding appropriately and effectively.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Move, lift, carry, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Audit statistical, financial, accounting, auditing, or payroll reports and tables.
• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.

Additional Responsibilities

• Attend operational departmental standups or meetings if required to share common information’s to the team.
• Ensure compliance with company and hotel policies, including safety and operational standards.
• Perform other duties as requested by the Director of Finance/Assistant Director of Finance.

Working Conditions/Environment

The following outlines the work environment employees will encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.