Staff Accountant

BASIC FUNCTION:  The Staff Accountant will perform and support all accounting responsibilities, including accounts payable, accounts receivable, income audit, and general cashier., and maintain accounting standards within established policies and procedures.

QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE

• High school graduate or equivalent.
• Familiar with accounting functions.
• Ability to perform various clerical and accounting duties.
• Detail oriented person.
• Ability to communicate effectively.
• Problem solving and analytical skills.
• Ability to work under pressure.
• Exceptional organizational skills.
• Ability to meet deadlines.

ESSENTIAL DUTIES AND FUNCTIONS

Accounts Payable

• Preparation and processing of invoices weekly, inclusive of matching to approved purchase order.
• Responsible for weekly check runs, printing of checks, and mailing.
• Manage W-9 vendor process per policy and procedures, maintain W-9 database for all vendors.
• Quarterly account statement reconciliation.
• Maintain all licenses and permits for payments and tracking log of renewals.

Accounts Receivable

• Daily review of Guest Ledger and collaboration with front desk team for closure of open accounts.
• Daily review of City Ledger (AR Ledger) for minimal risk on receivables.
• Manage group accounts for timely billing processes including daily reconciliation of checks posted to group master accounts.
• Maintain deposit log for all groups to ensure payments are received per group contracts.
• Responsible for guest calls and chargeback inquiries for resolve.
• Lead credit meetings bi-monthly and representation of finance team in BEO and/or resume meetings to ensure any variations from contracts are secured with payments or direct billing.

Income Audit

• Daily reconciliation of revenues, adjustments, and settlements received. 
• Daily reconciliation of settlements including cash, checks, credit cards, gift cards, etc…
• Research and proper classification of miscellaneous transactions.

General Cashier

• Daily reconciliation of cash drops to financial system reports and preparation of daily deposits.
• Processing of change orders.
• Manage and train operational teams on SmartSafe, including user database.  
• Support property operating policies and procedures.
• Accountable for payroll processing and recording of hours and wages.
• Participation of month end closing and reconciliation processes.
• Assist with annual external audits and testing requests.

MARGINAL FUNCTIONS

• Respond to any reasonable task assigned by Regional Director of Finance and General Manager.
• Attend meetings as required both within the department and within the property’s organizational structure.