Receiving Agent / Accounting Generalist

Charlottesville Hotel

The Omni Charlottesville Hotel offers 208 beautifully appointed guestrooms and suites featuring panoramic views of the Blue Ridge Mountains, along with a full service restaurant and 12,000 square feet of meeting space. The Omni is located in the heart of downtown at the base of the downtown pedestrian mall. Our location offers a wide variety of local restaurants, pubs, entertainment venues, or even just to take a scenic walk and enjoy the culture of Charlottesville. There are numerous local historic sites that have played a unique role in American history which include: Monticello, the University of Virginia, Ash Lawn-Highland, Historic Court Square and Michie Tavern. Our Blue Ridge Parkway offers unmatched views and our very own downtown mall features daily entertainment at the four theaters which offer live music, movies and theatrical performances.

Although we have a beautiful property and location, our associates are what separate us from the rest of the hotels. Our culture provides an atmosphere that allows our associates to learn and grow in their professional development in a fun environment. We strongly encourage promotions from within our company, and as a result, our staff has a solid hospitality foundation. Our diverse staff comes from many different countries in the world and provides a fantastic atmosphere to develop both from a professional and personal level. Although we offer a complete benefit package for all of our full-time associates, all of our associates are provided the greatest benefit of all which is “opportunity”.

To act as a liaison between individuals in the hotel and supplier representatives in the procurement of goods and services required to achieve the objectives of each department. In addition, ensuring proper handling of all guest packages

• Maintain inventory spreadsheets.
• Manages the uniform purchases and issuance.
• Costs and logs all requisitions.
• Fill general storeroom requisitions and check requisitions for proper authorization.
• Makes trips to local stores as needed.
• Picks up beverage orders from the local ABC store.
• Obtains valid COIs for all vendors working or delivering on site.
• Sets up new vendors through the Omni supplier upload site.
• Obtains W-9’s from all vendors.
• Enters supplier requests once approved into Birchstreet.
• Assist in end-of-month inventories.
• To follow/adhere to Omni Hotels operating procedures and local health regulations.
• Verify that no requisitions are left open (all requisitions should be completed and closed out).
• Receives all invoices through Birchstreet.
• Generates PO’s for the one-off items ordered without a PO.
• Manages the shipment and receipt of all products, materials, and supplies.
• Tracks, traces, and updates the status of incoming and outgoing shipments.
• Engages with vendors and drivers with a positive attitude.
• If shipment is correct, time stamp and sign driver’s and hotel copies of invoice. Place the hotel stamp on the front side of the invoice and sign next to “Received By”. Maintain receiving temperature log.
• If shipment is received with delivery slip or memo invoice, follow same procedure, and fill out a “goods received without invoice” form (completed after inspection).
• Assists with setting and maintaining par levels for the gift shop and bar areas.
• Ship, receive and track all incoming and outgoing packages for both hotel guests and hotel staff.
• Ensures the dock is kept clean, neat and clutter free. Notifies department heads if action is needed.
• Promptly sorts deliveries and notifies Department Heads to obtain them from the dock.

• Strong written and verbal communication skills.
• Strong sense of time organization and urgency.
• Able to work independently and within a team.
• Able to lift 50 lbs.
• Complete daily receiving log and submit to accounts payable with receiving log and invoices. Submit daily a progress report to Department Heads for outstanding deliveries
• Must have valid VA driver's license in good standing.