Accounts Payable Coordinator / General Cashier

All applicants who are offered employment with The Alfond Inn will be subject to a criminal background check. Offers of employment are contingent on the successful completion of that background check*

Overview:

The Accounts Payable Coordinator is responsible for receiving and reviewing incoming invoices, distributing them to the correct department for payment approval, and entering them into the Company's accounting system while ensuring accuracy. And the General Cashier is responsible for accurately collecting and reconciling revenue in an attentive, friendly, and efficient manner. He/she must have the ability to multi-task, display a high level of attention to detail and accuracy, and follow through. integrity.

Job Duties and Responsibilities:

Collect and record the contents of all daily deposits

Maintain and control petty cash funds and record the disbursement

Prepare General Cashier daily reports

Prepare the General Cashiers Daily Receipts Sheet by entering the days detailed cash collections and all other terms of payments received for review by the Accounting Manager

Provide Front Office and Food & Beverage associates with required change; anticipate and plan for exchange for long weekends or holidays

Reimburse Front Office cashiers for disbursements made by them (due backs)

Coordinate with Accounts Payable and Home Office regarding money transfer

Inventory all hotel banks a minimum of 2 times per month (Month End & random)

Ensure all monies are banked/deposited on a daily basis

Disburse Petty Cash requests that have been approved by the GM, Accounting Manager and/or Department Manager; ensure that the Hotel’s Petty Cash procedures are maintained throughout the Hotel; prepare the reimbursement separately and weekly for the Front Office and General Cashier’s Petty Cash

Collect and distribute the daily incoming mail to all appropriate departments

Prepare daily bank deposits of all checks and cash, and to ensure that all cash collections are deposited intact

Generate and follow up on a daily basis a list of all overages and shortages and distribute it to the appropriate Department Manager and provide the Accounting Manager with a monthly summary of all overage and shortages

Undertake any other duties as directed by the Accounting Manager