Human Resources / Accounting Manager

RESPONSIBILITIES

• Protects the confidentiality of information in and around the hotel.
• Remains knowledgeable about all open positions and proactively recruits for all hourly and salary positions for the property.
• Ensures proper hiring procedures are followed with all applicants to include; pre-screening, reference checks, drug screening and communication to the candidate.
• Conducts orientation on day one with all new hires. Reviews White Lodging handbook, attendance policy, benefit policies and procedures, safety training & job certification.
• Reviews and files any necessary associate documentation.
• Responsible for approving payroll bi weekly and works with payroll to resolve any pay issues.
• Ensures coaching & counseling procedures used throughout the hotel are legal, high quality, and follow company guidelines.
• Holds managers accountable for completing coaching and counseling correctly.
• Advises managers on terminations. Ensures all possible terminations are handled legally and properly. Participates in coaching, counseling and termination sessions.
• Ensures compliance with the Americans with Disabilities Act & Family Medical Leave Act.
• Works with corporate in responding to EEO, Unemployment claims and Workers Compensation Claims.
• Works with department leaders on Associate Engagement Survey action plans based on prior year’s results.
• Plans & executes celebration events for associates.
• Ensures compliance for the Quality Assurance Audit, Risk Audit & Internal Audit.
• Ensures proper controls are in place to protect the assets of the hotel.
• Responsible for all accounts payable & accounts receivable functions while maintaining proper segregation of duties.
• Handles credit card inquires, charge backs and credit card reconciliations.
• Post ledger payments, advance purchase payments and hotel reimbursements daily.
• Completes cash deposits and change orders two to three times a week, depending on if cash threshold has been reached.
• Record all cashier overages and shortages; follow up with department heads and leadership team on any necessary documentation.
• Trains and maintains associates on all facets of tax exemption guests.
• Administers monthly vendor emails to cross verify outstanding credit/ debits on statements to ensure timely payment.
• Assists department leaders with any financial questions.
• Responsible for all end of month reporting for the property. Assists general Manager with any necessary critiques for P& L reports.

SKILLS

• Professional, hospitable demeanor.
• Strong organization & time management skills.
• Ability to use MS Office including Word, Excel, Outlook, and Access.
• Excellent communication skills. (and the ability to communicate assertively with other managers.)
• Knowledge of Human Resources law and the ability to apply that law to daily situations.
• Knowledgeable about hotel operations and how it impacts financials.

EDUCATION/EXPERIENCE

• 4 year college degree and/or related work experience.
• 4 years of hotel experience in a leadership role with accounting and associate relation dealings.