Sales and Accounting Assistant

Join Our Team at San Diego Marriott Mission Valley: Where Excellence Meets Hospitality!

At the San Diego Marriott Mission Valley, we take pride in creating a workplace that not only values exceptional service but also fosters a vibrant and inclusive community. We believe in attracting the best talent and providing them with an environment that encourages growth, collaboration, and personal well-being.

Why Work With Us?

Competitive Benefits Package: Enjoy the peace of mind with our comprehensive benefits, including a generous 401k match, health, dental, and vision coverage at competitive costs. We prioritize your overall well-being, ensuring you have the support you need.

Delicious Perks: As part of our commitment to your satisfaction, we offer a complimentary hot meal during your shift. Savor the flavors of our culinary expertise while you contribute to our guests' memorable experiences.

Convenient Amenities: Forget the stress of finding parking - our team members enjoy free parking on-site. Additionally, take advantage of discounted room rates at all Marriott hotels internationally, allowing you to explore new destinations and create lasting memories.

Investing in Your Future: Join us at San Diego Marriott Mission Valley, where we prioritize promoting from within and offer continuous professional growth opportunities. Your success is our success, and together, let's build a legacy of excellence.

What Sets Us Apart?

Our commitment to excellence extends beyond our service to guests; it encompasses our dedication to creating a positive and rewarding work environment for our team. We believe in recognizing and celebrating the unique talents and contributions each team member brings.

Job Summary

Hybrid position between Sales and Finance Department. Main responsibilities include balancing daily settlements, reviewing all direct billing information, answering phone calls, handling guest issues, and timely invoicing of all direct bill accounts.

Essential Job Functions

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

Looking for someone who is self-motivated, with strong attention to detail and able to prioritize assigned tasks as they come.

• Maintains Sales/Group Billing files in an organized fashion and as per specified standards.
• Maintains Accounts Coverage Program as applicable.
• Answers phones; qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately timely and in a professional manner.
• Responsible for daily show rooms, site alert notices, pre-convention meeting prep, etc. as needed by sales team.
• Maintains Sales system (i.e. CI/TY.) digital documents and ensures consistent, accurate and working properly.
• Assists managers on creative projects including, but not limited to proposals, direct mail pieces, invitations for special events etc.
• Maintains timely and effective paper flow and communication within department and to other departments.
• Maintains flow of sales contracts when it specifically pertains to group billing process (i.e. Deposits, Direct Bill applications, CC authorization management and Final Bill production)
  • Review the Final Bill Review packet at the conclusion of each group event.
  • Create and send out the Final Bill to the client to close out bookings.
  • Process deposits as required per contract and track deposits due.
  • Process and manage follow-up communication regarding Direct Bill applications for groups.
• Conducts site inspections for the department as needed
• Maintains commissions and rebate tracker document monthly.
• Organizes in-house deliveries ofamenities, welcome letters, transportation schedules etc. as needed.
• Attends Sales and FinanceMeetings, take minutes, type, and distribute accordingly.
• Maintain and ensure internal controls, including but not limited to Accounts Receivable, Accounts Payable, Income Auditing, General Accounting, and Cashiers.
• Process and post payments as needed and handle any outstanding accounts due to the hotel from past events.
• Issue refunds as needed.
• Handle chargebacks and research billing disputes, partial payments.
• Perform daily Accounts Receivable reports and reconcile Accounts Receivable accounts.
• Handle all customer inquiries regarding billing and complete all requests for receipt copies.
• Complete Accounts Receivable End of Month (EOM) and Preliminary reports.
• Assist with administrative month-end close procedures.
• Any other duties as assigned by DOSM, Controller or entire management staff specific to respective property.
• Adheres to all company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Reports unsafe conditions to management.
• Reports accidents, injuries, near misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• Maintains high standards of personal appearance and grooming which include compliance with the Marriott Mission Valley dress code and wearing name tag when working (per brand standards).
• Complies at all times with Marriott Mission Valley standards and regulations to encourage safe and efficient hotel operations.

Knowledge, Skills & Abilities[Rnb6]

• Any combination of education and experience equivalent and graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. High school diploma preferred. Prior hospitality experience preferred.
• Knowledge of Marriott systems would be a big plus.
• Intermediate or advanced knowledge of Microsoft Office.
• Ability to access and accurately input information into a computer.
• Ability to follow written/and verbal instructions.
• Ability to set-up and maintain digital filing systems.
• Considerable skill in the use of a calculator and prepare moderately complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
• Ability to read, listen, and communicate effectively in English, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.

Physical Demands

• Ability to sit and/or stand continuously to perform essential job functions for a duration of the shift.
• Occasional twisting, bending, stooping, reaching, standing, walking
• Ability to lift 25 pounds.
• Frequent talking, hearing, seeing and smiling.

Join us at San Diego Marriott Mission Valley, where your career aspirations meet endless opportunities, and where we not only meet industry standards but exceed them. Be a part of a team that is not just amazing but is committed to making your journey with us truly extraordinary.

Ready to embark on a fulfilling career journey? Apply today and discover the unparalleled experiences that await you at San Diego Marriott Mission Valley!