FRONT DESK SUPERVISOR
Job Responsibilities
Work alongside Guest Service Agents to ensure the accurate completion of shift checklists
Assist in the ongoing training and development of team members in order to increase their productivity and guest service effectiveness
Identify strengths and weaknesses, recognize “teachable moments”
Give arriving guests a verbal orientation of the hotel and all hotel amenities while providing information on our history, mission, specific location
Answer all phone calls (internal and external) promptly and knowledgeably, always ensuring complete and accurate information.
Promote teamwork and quality service through daily communications and coordination with other departments. Notify sales of any possible group and/or event inquiries/bookings.
Clear, open and frequent communication is crucial to ensure that hotel services are coordinated to provide the best possible guest experience.
Book guest reservations for individuals and/or groups that are requested either by phone or from within the hotel in accordance with established standards using the hotel’s reservations system
Up-sell rooms where possible to maximize hotel average room rate; utilize yield management strategies to ensure a full house whenever possible. Suggest alternate dates for sold-out periods.
Process cancellations, revisions and information updates on changes within the reservations system.
Assist in the updating/merging/completion of Guest Profiles to fill all mandatory fields
Review all arriving/departing Guest Profiles; research pertinent information/preferences
Build authentic rapport with all guests, recognizing repeat business
Provide accurate information about the city and the surrounding attractions when asked by guests; mail hotel-specific information sheets and brochures to guests as requested.
Stay abreast of current rates, rate changes and all promotions; assist in rooms forecasting.
Respond appropriately to guest complaints. Make appropriate service recovery gestures according to established guidelines in order to ensure total guest satisfaction. Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up.
Take ownership of the front office “zone” to ensure the area is clean, well-organized and all materials necessary for the completion of a successful shift are easily accessible and readily available; develop organization systems with your supervisor
Foster a pleasant work environment with positive energy, lead by example
Set the expectation that all internal correspondence, including shift emails, must be current, accurate and contain all pertinent pass-on information.
Act as co-concierge with front office colleagues, using knowledge of immediate area, services, attractions and events to assist guests with local information and any concierge needs
Follow property-specific Standard Operating Procedures; provide input for revisions, new protocols
Working with your supervisor, make necessary adjustments to SOPs to streamline and simplify
Learn to process TA Commissions, OTA Reconciliations
Be knowledgeable of fire and emergency procedures
Ensure all cash handling and credit policies are followed
Follow established key control policy
Monitor room availability throughout your shift, reviewing daily the selling status of the hotel
Perform all other duties as directed by immediate supervisor
Perform duties in other departments, to include one shift in Housekeeping, as needed
Build a strong working relationship with counterparts at hotels within our comp set
Job Qualifications
3 years’ experience as a Guest Service Agent or prior Supervisory experience preferred
Front Office Accounting experience
Proficiency in Microsoft applications is required
Verifiable record improving guest service and satisfaction
Ability to work a flexible schedule and be able to work weekends and holidays
Posted April 24, 2024
