Office Administrative Assistant

The Office Administrative Assistant provides essential administrative and clerical support to ensure the smooth and efficient operation of the office. This role supports day-to-day business activities by managing communications, maintaining records, coordinating schedules, and assisting internal teams as needed. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced office environment.

Job Responsibilities:

• Provide general administrative and clerical support to office staff and leadership
• Answer and route incoming phone calls, emails, and other communications in a professional and timely manner
• Greet visitors and assist with front office or reception needs as applicable
• Schedule meetings, manage calendars, and coordinate appointments
• Prepare, format, and distribute correspondence, reports, and internal documents
• Maintain organized electronic and physical filing systems
• Order, track, and maintain office supplies and inventory
• Assist with data entry, record keeping, and document management
• Support basic accounting or bookkeeping tasks such as invoice processing, expense tracking, or purchase orders as assigned
• Coordinate travel arrangements and meeting logistics when needed
• Assist with onboarding paperwork and administrative support for new hires as requested
• Monitor office organization and ensure shared spaces are clean, functional, and well maintained
• Maintain confidentiality of sensitive information and records
• Follow established procedures and assist with process improvements when identified
• Support special projects and perform additional administrative tasks as assigned
• Additional responsibilities may be assigned as needed to meet evolving business demands.

Job Qualifications:

• High school diploma or equivalent required; additional education or certifications are a plus
• Previous experience in an administrative, office support, or clerical role preferred
• Strong computer skills, including proficiency with Microsoft Office applications (Outlook, Word, Excel, and Teams)
• Ability to quickly learn new systems, software, and office tools
• Excellent verbal and written communication skills
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Professional demeanor with strong customer service and interpersonal skills
• Ability to work independently as well as collaboratively within a team
• Discretion and ability to handle confidential and sensitive information appropriately
• Reliable attendance and strong time management skills

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable laws.